Administrative Assistant II – East Campus Position Available In Alachua, Florida

Administrative Assistant II – East Campus

JOB NO:

536178

WORK TYPE:

Staff Full-Time

LOCATION

Main Campus (Gainesville, FL)

CATEGORIES

Communications/Public Relations/Marketing, Office/Administrative/Fiscal Support

DEPARTMENT

19220200 – EG-MCTRANS

CLASSIFICATION TITLE:

Administrative Assistant II
CLASSIFICATION

MINIMUM REQUIREMENTS

High school diploma or equivalent and four years of relevant experience or an equivalent combination of education and experience.

JOB DESCRIPTION

Provide customer service to current and potential McTrans customers. Answer phone calls, emails, and faxes. Process orders, add and edit customer information in the online store, generate and provide invoices to customers, and activate software registrations.
Contact customers with their subscriptions due, try to sell our subscription services, and follow up on their payments. Take technical support calls and redirect them to the appropriate McTrans personnel. Print, package, and mail renewal letters on a periodic basis
Provide assistance with McTrans marketing efforts, including performing outreach to customers and collecting their feedback about our products and services. Also, to provide support to the social media team of McTrans.
Process documents necessary to correct any errors that are discovered in the monthly reconciliation process. Ensure that corrections are completed accurately. Participate and monitor McTrans webinar activities as necessary. Participate in meetings as needed.
Process checks, log checks in the spreadsheet or any other databases, post checks for accounts payable and make notes of check numbers corresponding to orders.
Assist with the customer ticketing system, assign tickets to appropriate personnel, and respond to tickets as appropriate.
Other duties as assigned by the McTrans Director.

EXPECTED SALARY

$20.00-$22.00 per hour; commensurate with education and experience

REQUIRED QUALIFICATIONS

High school diploma or equivalent and four years of relevant experience or an equivalent combination of education and experience.

PREFERRED

Ability to interact cordially with customers and staff (primarily administrative staff as well as the director).
Working knowledge of UF policies and procedures Working knowledge of UF purchasing procedures and guidelines.
Experience in sales (products, services or software) Ability to function under stressful circumstances and determine priorities to meet required deadlines.
Ability to utilize Generative AI to create responses (e.g. emails) to the customers.

SPECIAL INSTRUCTIONS TO APPLICANTS

In order to be considered for this position, you must upload a cover letter and resume with application.
This is a time-limited position
This position is eligible for veteran’s preference. If you are claiming veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran’s Preference Page for more specific information.
Application must be submitted by 11:55 p.m. (ET) of the posting end date.

HEALTH ASSESSMENT REQUIRED

No

ADVERTISED

13 Jun 2025

APPLICATIONS CLOSE:

27 Jun 2025 Whatsapp Facebook LinkedIn Email App