Administrative Spec I – Dev Peds Position Available In Alachua, Florida

Administrative Spec I –

Dev Peds Job No:

534836

Work Type:

Staff Full-Time Location:

Jacksonville Campus Categories:

Office/Administrative/Fiscal Support, Veteran’s Preference Eligible Department:

30090000 –

JX-PEDIATRICS-JACKSONVILLE Job Description Classification Title:

Administrative Spec I Job Description:

Responds to routine and moderately complex questions or issues regarding policies, procedures, and processes and ensures compliance at the unit level. Coordinates particular support activities within an office or provides direct support to faculty or management staff. Oversees and facilitates community events for the division. Coordinates travel arrangements, makes reservations and processes reimbursements. Drafts correspondence and reports. Creates or maintains unit filing systems or workflows. Maintains office supply inventory, interacts with vendors, serves as unit contact for space, equipment or facility issues. Maintains subscriptions, order office supplies, ensures correct cost allocations and circulates mail. Organizes and performs all office and clerical functions including, but not limited to, setting appointments, scheduling meetings, answering the telephone, taking and transcribing meeting minutes and organizing and maintaining calendar appointments/scheduling for Division Chief and additional faculty. Ensures the scheduling in advance of adequate rooms, reservation and delivery of needed equipment and catering of food, when appropriate, for meetings and training sessions. Facilitates the coordination of regional trainings throughout the year. Assists faculty with research projects and processing of paperwork as it pertains to those projects. Develops and maintains pediatric resident schedule for developmental pediatric rotations and ensures resident completion of necessary assignments needing to be turned in to Division Chief. Builds resident schedule each month. Tracks lectures to residents and collects documentation needed for grant projects. Assists with special projects.

Expected Salary:

$20 to $24 per hour depending on education and experience.

Minimum Requirements:

Bachelor’s degree; or an equivalent combination of education and relevant experience.

Preferred Qualifications:

Associate’s or Bachelor’s degree in a relevant discipline such as Healthcare Administration, Business or related field with five years of operational experience in an ambulatory practice setting in the same or similar specialty. Special Instructions to

Applicants:

This is a time-limited position. Time limited positions are based on circumstances, such as funding sources, which control the length of time for which the position is available. Background Check is Required. To be considered you must upload your Cover Letter, Resume/CV, and 3 References. University of Florida College of Medicine –

Jacksonville:

Visit this link to watch the video. Application must be submitted by 11:55 p.m. (ET) of the posting end date. This position is eligible for Veteran’s preference. If you are claiming Veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran’s Preference Page for more specific information. The University of Florida is an Equal Opportunity Employer. The University is committed to nondiscrimination with respect to race, creed, color, religion, age, disability, sex, sexual orientation, gender identity and expression, marital status, national origin, political opinions or affiliations, genetic information and veteran status in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training.

Health Assessment Required:

No.

Applications Close:

05 May 2025 To apply, visit https://explore.jobs.ufl.edu/en-us/job/534836/administrative-spec-i-dev-peds

Our Commitment:

The University of Florida is an Equal Employment Opportunity Employer. Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to a disability is needed to apply for this position, please call 352-392- 2477 or the Florida Relay System at 800-955-8771 (TDD) or visit Accessibility at UF. Copyright ©2025 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-cf706e56f684764e97a4b3bcac0257ce