Office support coordinator Position Available In Alachua, Florida
Tallo's Job Summary: The Office Support Coordinator is responsible for ensuring smooth office operations by providing administrative support, coordinating office activities, and assisting with clerical tasks. This role requires excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment. Responsibilities include managing calendars, ordering supplies, handling communication, and maintaining records.
Job Description
Job Summary:
The Office Support Coordinator plays a key role in ensuring smooth office operations by providing administrative support, coordinating office activities, and assisting various teams with clerical and organizational tasks. This position requires excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment.
Key Responsibilities:
Administrative Support:
Manage calendars, schedule meetings, and coordinate appointments. Prepare reports, presentations, and documents as needed. Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
Office Management:
Maintain office supplies inventory and place orders as needed. Ensure office equipment is operational and coordinate maintenance when necessary. Assist in organizing office layouts and workspace arrangements.
Coordination & Communication:
Serve as a point of contact for employees, clients, and vendors. Facilitate internal communication by distributing memos and announcements. Assist in planning and coordinating company events, meetings, and training sessions.
Record-Keeping & Documentation:
Maintain accurate records of office expenses, invoices, and contracts. Update databases, spreadsheets, and filing systems as required. Ensure confidentiality of sensitive company information.
