Purchasing Clerk Position Available In Alachua, Florida

This job description outlines a versatile clerical role within a highway material testing facility’s Business Unit Section. Key aspects of the position include:

Role Overview:

Intermediate-Level Clerical:

This position requires a balance of established office skills and the ability to handle more complex tasks related to purchasing, finance, and logistics.

Business Unit Focus:

The work directly supports the business operations of the facility, ensuring smooth administrative processes.

Variety of Duties:

The role encompasses a wide range of responsibilities, from routine office tasks to more specialized financial and tracking activities.

Key Responsibilities:

Purchase Tracking (SMO Expenditures): This is a core duty, requiring meticulous attention to detail. The individual will manage the entire purchasing process, from initial requests to final warrant issuance. Emphasis on compliance with purchasing guidelines and budget monitoring.

Mailroom and Inventory Management:

Handling all mail-related functions (receiving, sorting, shipping). Managing the inventory of uniforms, aprons, and lab coats.

Financial Reporting and Data Analysis:

The ability to extract financial data, analyze it, and present it in a clear and understandable format.

Front Desk Backup:

Providing coverage for the front desk, including greeting visitors, issuing badges, and directing them.

Contract Worker Timesheet Processing:

Reviewing and processing timesheets, and tracking contract worker hours.

General Office Duties:

Performing standard clerical tasks such as copying, filing, shredding, and assisting with projects.

Preferred Skills:

Strong Communication and Interpersonal Skills:

Essential for interacting with colleagues, visitors, and vendors.

Organization and Motivation:

The ability to manage multiple tasks and prioritize effectively.

Data Entry and Quality Review:

Accurate and efficient data entry skills, with a focus on quality.

Computer Proficiency:

Expertise in Outlook, Excel, Word, and PowerPoint.

Technical Writing Skills:

The ability to create clear and concise written documents.

Multitasking and Teamwork:

The capacity to handle multiple responsibilities and collaborate with others. Additional Notes In essence, this role requires a detail-oriented, organized, and adaptable individual who can contribute to the efficient operation of a busy highway material testing facility. The position reports to the Gainesville, FL office Monday – Friday between the hours of 8:00 AM to 5:00 PM.