Administrative Assistant Position Available In Bay, Florida

Administrative Assistant 3.6 3.6 out of 5 stars

Panama, FL Position:

Administrative Assistant Vision of the Role The Administrative Assistant will serve as a virtual support resource for the in-person operations of Friendship Circle of Central Jersey. This role is essential in ensuring smooth day-to-day administrative processes for the nonprofit organization by handling data entry, communication tasks, scheduling, and more, all while working remotely. Core Responsibilities Provide daily administrative support to staff and program leaders remotely. Manage emails, internal communications, and document organization. Maintain accurate data entry across internal systems and databases. Assist with calendar scheduling, appointment setting, and meeting coordination. Help prepare materials for events, meetings, or community outreach efforts. Organize and track tasks, documents, and files using cloud-based tools. Support donor and volunteer communication as needed (email outreach, follow-ups). Other general virtual assistant duties as assigned. Qualifications Proficiency in Microsoft Office Suite (Word, Excel, Outlook, etc.) Strong data entry and digital organization skills. Excellent written communication skills and fluency in English. Strong attention to detail and ability to multitask. Excellent time management and self-motivation. Familiarity with platforms like Asana, Notion, Microsoft Teams, Zoom, or other remote collaboration tools is a plus. Ability to work independently while being a reliable team collaborator. Bilingual candidates (English/Spanish) preferred.

Job Type:

Full-time Benefits:

401(k) 401(k) matching Health insurance Paid time off Professional development assistance

Schedule:

8 hour shift Monday to

Friday Work Location:

Remote