Administrative Assistant Position Available In Broward, Florida

Administrative Assistant 3.5 3.5 out of 5 stars Hollywood, FL 33023 We are a Heavy Civil/Marine Contractor in South Florida seeking a Construction Administrative Assistant. We are looking for Administrative Assistant that is dedicated to excellence and is willing to invest their time and skills in our company. Job Requirements Effective communication with team members and other departments. Proficient in Microsoft Office, including Word, Excel, and Outlook. Positive and professional attitude as a representative of the company. Exceptional organizational skills. Analytical and problem-solving skills. Ability to interact effectively within a team environment. Time management skills. Ability to handle multiple deadlines and prioritize effectively. Ability to work independently. Two-year associate degree preferred. Experience with construction preferred. Two years of experience in general office required, including reporting to upper management. Experience or familiarity with Accounts Payable processes strongly preferred. Experience with TimberScan is preferred, but not required. Have reliable transportation. Job Duties Organize and provide administrative support for multiple departments. Coordinate and maintain all Sunshine Locates Tickets, including the required updates from project commencement to completion. Manage multiple deadlines and projects from start to finish. Provide accurate reports and data in a timely manner. Perform clerical, data entry, and accounting processing items as directed by Project Managers, Senior Project Manager, or Vice President. Assist with coding, processing, and reconciling vendor invoices for Accounts Payable (AP). Support AP by organizing and maintaining vendor files, W-9s, and payment records. Assist in preparing weekly check runs, including gathering backup documentation and obtaining approvals. Monitor AP inbox and respond to vendor inquiries as needed. Work closely with the AP team to help resolve discrepancies and ensure timely payments. Manage all SFI Employee Rental Lodging, including coordinating the monthly rental and utility payments. Assist Project Managers with completing submittals, RFI’s, and Purchase Orders. Provide filing and other support services as assigned. Assist to maintain equipment and vehicle maintenance records. Track Equipment Rentals. Maintain confidentiality of company information as directed by the Controller and Partners. Attend meetings and take appropriate “Minutes for the Meeting” notes. Maintain vendor, customer, and job files. Answer phones in a professional manner, providing answers when possible and transferring calls or taking messages when needed. Track Credit Card expenses for all company jobs. Assist with project closeouts The responsibilities outlined in this job description are intended to be a general overview of the requirements of the position. Additional tasks may be assigned as needed. Please include your salary requirements, resume, cover letter and references. EOE & Drug Free Workplace. •Please do not apply if you do not meet the above requirements. •Standard working hours for this position are Monday through Friday, from 8:00 am to 5:00 pm.

Job Type:

Full-time Pay:

$20.00 – $22.00 per hour

Benefits:

401(k) Dental insurance Health insurance Life insurance Paid time off

Schedule:

8 hour shift Monday to

Friday Work Location:

In person