Administrative Assistant Position Available In Broward, Florida

Administrative Assistant Gemstone Builders Fort Lauderdale, FL Job Details Full-time |

Contract Estimated:

$38K – $46K a year 6 hours ago Qualifications Microsoft Powerpoint Bilingual Microsoft Word Spanish Microsoft Excel Microsoft Outlook Accounts payable Customer service Word processing Expense management Microsoft Publisher English Mid-level Microsoft Office Accounting QuickBooks Computer skills Construction Bookkeeping Microsoft Outlook Calendar 2 years Communication skills Full Job Description

ADMINISTRATIVE ASSISTANT POSITION SUMMARY

Administrative Assistant Professional focused on driving productivity. Responsible for clerical and organizational tasks, file organizing, preparing reports, scheduling appointments, assisting other staff members, and drafting correspondences or messages. Good communication skills on the phone, in person and electronic correspondence. Proficient in Accounts Receivable and Payable processes revenue, cash/banking information, and accounts receivable and accounts payable transactions, administers customer account collections, reconciles accounts receivable and payable, generates payments to vendors and payees, creates estimates. This position also makes recommendations for process improvements in accounts receivable and payable.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

• Experience working in a general bookkeeping or accounting position specifically in the areas of accounts payable and accounts receivable
• Construction knowledge is a plus
• Bilingual (Spanish/English) preferred
• Ability to manage projects effectively and meet deadlines; ability to manage multiple, high-priority assignments
• Ability to meet the general public and contractors as well as inspectors at the job sites.
• Proficiency and experience with spreadsheets (MS Excel) and word processing (MS Word)
• Requiring a high degree of speed, accuracy and attention to detail
• Prepare and apply permits, track permits until completed and approved. Submit permits at the different cities.
• Excellent communication (verbal and written), interpersonal, and customer service skills are required
• Ability to work independently, set priorities and meet deadlines
• Ability to use independent judgment and discretion and organize workloads
• Ability to maintain confidentiality
• Processes accounts receivable and revenue collection functions, including preparing, printing and posting invoices, following up on outstanding invoices and administering collection agency contract
• Performs transaction processing related to accounts receivable payments, revenue collection and bank deposits
• Processes AIA
• Generates payments, ensures checks are authorized according to policy and distributed to payees
• Makes recommendations for continual process improvements and ensures that procedures are documented
• Ensures accurate processing to accounts in compliance with appropriate policies and procedures, with correct application of taxes
• Responds to enquiries from external and internal customers
• Promotes a safe workplace; ensures that all established safety procedures are followed.
• Fosters and maintains positive working relationship with CEO, vendors, customers, the public and external organizations.
• Performs other related duties as required

WORKING CONDITIONS

• Office environment

TOOLS AND EQUIPMENT

• Proficient in various software applications such as Quick Books , MS Office (excel and word )
• Standard office equipment such as multi-function printer and computer

REQUIRED EDUCATION AND EXPERIENCE

Minimum two (4) years of construction-related experience or an equivalent combination of education and experience

Job Types:

Full-time, Contract Schedule:

8 hour shift

Work Location:

In person