Administrative Assistant Position Available In Broward, Florida

Administrative Assistant Palm Ocean Realty LLC Fort Lauderdale, FL Job Details Part-time $18 – $20 an hour 1 day ago Benefits Work from home Flexible schedule Qualifications Microsoft Word Microsoft Excel DocuSign English Canva Organizational skills AI Communication skills Entry level

Full Job Description Job Title:

Real Estate Administrative & Marketing Assistant (Part-Time, In-Person)

Location:

FORT LAUDERDALE, Florida]

Employment Type:

Part-Time, In-Person (2-3 Days/Week) About the Role We are seeking a local Administrative Assistant to support a real estate broker-owner with a variety of essential day-to-day tasks across administration, client care, marketing, and business development. This role is part-time, flexible , and ideal for someone with previous experience working in a real estate office or brokerage , especially those familiar with Miami MLS , Beaches MLS, E-sign, Docu-Sign, Sky-Slope, CRM systems, and transaction support. You may be a licensed or retired Realtor, or simply someone who thrives in a high-detail, relationship-driven, fast-paced environment, license not mandatory. This is not a virtual role — we’re looking for someone local and in-person to work 2-3 days per week , typically between 10 a.m. and 2 p.m. or 11 a.m. and 3 p.m. , with occasional opportunities to work from home after 3 months. Core Responsibilities Business Development & Marketing

• Manage, enhance, and schedule content for social media platforms (Instagram, Facebook, LinkedIn, etc.).
• Work with ChatGPT tools to refine and post client testimonials and promotional material.
• Write advertising copy and assist in creative marketing design and video script preparation.
• Track marketing results and advertising ROI.
• Post daily listing updates and refresh content across platforms.
• Contribute to business growth initiatives and brainstorm sales-focused ideas with the broker. Real Estate Administration
• Prepare listing and buyer packages, CMA presentations, marketing reports, and forms (e-sign included).
• Coordinate showings, confirm appointments, retrieve lockbox codes, and communicate with agents.
• Assist in managing the calendar and scheduling for the broker, including meeting prep.
• Communicate with title companies, attorneys, solicitors, and clients throughout deal timelines.
• Maintain digital and physical organization of paperwork, listings, transaction documents, and advertising assets.
• Upload listings to MLS, maintain media/photos, and coordinate signage and marketing collateral. Client Care & CRM Management
• Answer phone calls and provide warm, professional service.
• Enter leads and client info into CRM, categorize Sphere of Influence (SOI), and set reminders for birthdays, home anniversaries, and follow-up touchpoints.
• Prepare client gifts, cards, and assist with closing day prep and post-closing nurturing.
• Support planning and RSVP management for team events, client appreciation, and local sponsorships (e.g., school teams or seasonal community events).
• Help manage and update email drip campaigns and nurture lead sequences. Qualifications
• Must be local — this is an in-person role (office/home-based) 2-3 days/week.
• Prior real estate experience required — ideally with broker support, MLS input, marketing, and CRM management.
• Comfortable using tools like Miami MLS, Dotloop, DocuSign, Canva, Excel/Google Sheets, and Gmail.
• Excellent organization and communication skills.
• Tech-comfortable and eager to learn AI tools, new platforms, and systems as needed.
• Detail-oriented and reliable, with the ability to work independently.
• Must speak and write fluent English ( is a plus but not required). Schedule & Compensation

Part-time :

2-3 days per week

• Flexible hours : 10:00 a.m. – 2:00 p.m. or 11:00 a.m. – 3:00 p.m.
• Work-from-home potential after 3-month onboarding
• Compensation based on experience How to Apply Please email your resume and a brief cover letter or email introduction highlighting your relevant real estate support experience, availability, and why you’re a great fit for this role.

We’re looking to hire someone who values professionalism, discretion, and long-term commitment as our first and foundational team member.

Job Type:

Part-time Pay:

$18.00 – $20.00 per hour Expected hours: 8 – 12 per week

Schedule:

4 hour shift Day shift Ability to

Commute:

Fort Lauderdale, FL 33309 (Required) Ability to

Relocate:

Fort Lauderdale, FL 33309: Relocate before starting work (Required)

Work Location:

Hybrid remote in Fort Lauderdale, FL 33309