Administrative Assistant Position Available In Broward, Florida

Administrative Assistant 4.1 4.1 out of 5 stars 1201 Stirling Rd, Dania Beach, FL 33004 Join the Dania Beach Team and Make a Difference! Are you ready to contribute to a thriving community in one of South Florida’s most dynamic cities? Dania Beach, Broward County’s first city, is undergoing a renaissance, and we’re looking for motivated and passionate individuals to join our team. Discover the unique charm and pioneering spirit that defines our City. Grow Your Career with Us in Dania Beach! The City of Dania Beach is committed to developing our team members. We offer a range of opportunities to help you grow professionally, including numerous in-house training programs and tuition reimbursement for full-time employees after completing probation. We aim to work closely with you to enhance your skills and advance your career, ensuring you have the support and resources needed to succeed and thrive within our dynamic organization. Grow with us and become a part of our vibrant community! Discover Excellent Benefits with the City of Dania Beach! Position Summary The City of Dania Beach is committed to employing a talented and diverse workforce. We are currently seeking a Public Services Administrative Assistant to join our dynamic Public Services Department. The person will perform highly complex administrative and technical support work of considerable variety and complexity requiring advanced administrative and technical skills in business management and office systems technology. The person would be responsible for advanced knowledge of established procedures, departmental guidelines, legal requirements, and regulatory standards applicable to the work. In addition, the work would include coordination of various schedules, calendars, projects, and programs of the assigned unit. If you are ready to take the next step in your career and contribute to the growth and development of the City of Dania Beach, apply now to join our team! Duties & Responsibilities Coordinates flow of work product produced by departmental staff when applicable to the functional area of assignment. Creates and generates complex materials appropriate to assigned department, e.g., correspondence, memos, agendas, minutes, permits, legal documents, Board packets, orders, requisitions, ordinances, reports, manuals, budgets. Compiles, prepares, and may be responsible for distributing daily/weekly/monthly/annual reports, legal notices, news releases, invoices, public service announcements, and other materials of the department. Arranges calendars and coordinates schedules for meetings, interviews, travel, equipment repair and service, and department functions. Receives and reviews various reports, plans, and forms for the purpose of verifying accuracy, and ensures necessary copies of pertinent documents are made and distributed to appropriate entities. Establishes and maintains department logs, budget(s), records maintenance procedures, and filing systems to ensure efficient department operations. Processes various correspondence and forms that may be of a confidential or sensitive nature, e.g., personnel forms, invoices, work orders, purchase orders, requisitions, applications. Performs computer-related tasks requiring broad working knowledge of a wide variety of standard computer applications, e.g., word processors, database systems, spreadsheet programs, report presentation packages, calendar schedulers, electronic file maintenance. Performs skilled administrative tasks requiring use of standard automated office systems, e.g., computers, telephones, facsimile machines, photocopiers, calculators, adding machines. Functions as liaison between supervisors, professional staff, department head, other departments, and outside agencies, gathering and relaying information as needed. Monitors and tracks cash receipts, departmental accounts and related payment processing records when applicable to the functional area of assignment. Responds to inquiries, concerns and complaints from the public; provides resolution or directs to the appropriate department/entity. Performs related duties as directed when such duties are a logical and appropriate assignment to the position. Qualifications What’s required: (Minimum Requirements) High School Diploma or GED. Three (3) to five (5) or more years of progressively responsible administrative support work experience. Additional qualifying experience may be substituted on a year-for-year basis for the required college education. What’s preferred: (Desired Requirements) Seven (7) years of progressively responsible administrative support work experience. Knowledge of public administration systems. Experience with using small office equipment, including copy machines or multi-line telephone systems. Experience with using computers for data entry. Experience with using computers for word processing and accounting purposes. Health Benefits Medical, dental, vision, and pre-tax flexible spending account (FSA) coverage for the whole family City-paid life insurance, short and long-term disability plans High deductible health plan option with city-paid health savings account (HSA) Flexible spending account (FSA) available Medical benefit opt-out payment option (in addition to base pay) Voluntary pet insurance Mental health support Many other voluntary benefits Financial Perks Annual base salary increases upon approval Florida Retirement System (FRS) pension plan

• Deferred compensation 457(b) with a 3% city match
• FICA alternative: Part-time positions do not pay social security. Money is deposited into a portable retirement account.
• City-subsidized health insurance upon regular retirement City-paid credit protection Qualified loan forgiveness employer Paid Time Off 12 City paid holidays
• One floating holiday Sick and vacation leave
• Cash-out option for vacation leave
• Personal days and safety day Religious day conversion Family care days Volunteer time And Much More Supportive workforce and management team Hybrid work schedule (select departments and positions) Professional development Tuition reimbursement Free gym membership Summer childcare discounts The City is committed to the development of its employees, offering on-the-job training opportunities, City paid external training and certifications, and tuition reimbursement.

• Includes part-time positions