Administrative Assistant Position Available In Broward, Florida

Administrative Assistant Oak Construction Company Fort Lauderdale, FL Job Details Full-time Estimated:

$42K – $51K a year 22 hours ago Benefits Health insurance Retirement plan Qualifications Microsoft Word Microsoft Excel 5 years Mid-level Microsoft Office Administrative experience High school diploma or GED Accounting Organizational skills Microsoft Project Associate’s degree Communication skills Time management Full Job Description We are seeking a proactive, assertive and ambitious individual that wants to roll-up their sleeves and support the team where needed. The Office Administrator position is responsible for overseeing various office administrative tasks, ensuring efficiency, effectively communicating with team members, vendors, subcontractors, and clients. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by providing exceptional administrative support. The position is fundamental to the administrative and operational functions of the Company and as such requires established organizational skills, with attention to detail and solid time management, and good interpersonal skills. Essential Duties and Responsibilities include the following. Other duties may be assigned. • Manage daily office operations, including front desk responsibilities and greeting visitors. Perform administrative assistant functions including but not limited to: record keeping, filing, mail collection and distribution, word processing, data entry, maintain and replenish office supplies, and other essential needs as required. Support the Construction Department with administrative duties Ensure that the telephone is answered properly, and messages are handled courteously, accurately, and responded to in a timely manner. Coordinate and track important dates and meetings, such as turnover, annual, and budget meetings. Maintain, update, type, and coordinate account information in computer database. Provide additional support as directed by Project Managers. Accounts receivables/Accounts payable Support Provide support of staff expense input and submittal to ensure they are accounted for in monthly invoice statements and/or the company’s overhead. Assist with the coordination of internal and external meetings Provides support by scanning, filing, copying, data entry. Assumes other duties as directed by immediate supervisor. Requirements include the following. Other duties may be assigned. High School education or equivalent with a minimum of 5 years of administrative support experience or Associate’s degree Professional office etiquette and strong customer service for our internal and external customers Proficient with MS Office suites including intermediate to advanced skills in MS Excel, MS Word, and MS Teams. Experience with MS Project is preferred. Experience with accounting preferred. Strong verbal and written communication skills Provide attention to detail and multi-tasking ability Strong organizational skills Exercise initiative and independent judgement in the solution of work problems Be able to communicate effectively- verbal and written Be able to multi-task in a team environment Join our dynamic team where your contributions will be valued, and your professional growth will be supported!

Job Type:

Full-time Expected hours: 40 per week

Benefits:

Health insurance Retirement plan

Schedule:

8 hour shift

Work Location:

In person