ADMINISTRATIVE ASSISTANT I Position Available In Broward, Florida

ADMINISTRATIVE ASSISTANT I

Job Details 
Employer City of Oakland Park Salary $45,346.45 – $72,554.32 Annually Location Oakland Park, FL Job Type Full-Time Department

PARKS & LEISURE SERVICES

Closing Date Continuous Description
Benefits

POSITION

Performs moderately complex and skilled administrative support work for the City Commission and other executive administration staff as assigned. Prepares processes, maintains and distributes various informational materials. Receives, researches, and resolves/responds to concerns and inquiries from the general public, some of which may involve considerable research. Coordinates meetings, schedules appointments and maintains executive calendars. Types and performs other administrative support tasks using personal computers.

ESSENTIAL JOB DUTIES

The list of duties and functions, as outlined herein, is intended to be representative of the type of tasks performed within this classification. They are not listed in any order of importance. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position. Responds to inquiries and concerns regarding departmental functions; answers telephone calls from the public and City staff and provides resolution or directs to appropriate entity.
Mediates concerns presented by the public; functions in a liaison capacity between the general public and City administration.
Follows through on requests made by the City Commission and the City Manager or other administration staff as directed.
Establishes and maintains department files and records management system in compliance with State Records Regulations.
Coordinates, supports, and assists all records staff liaison in the management of City records.
Provides training and assistance to all City board secretaries.
Participates in planning and development of e-government initiatives, maintenance troubleshooting, and end-user training. Operates a variety of standard office technologies and equipment in performing assignments, e.g., copiers, facsimile machines, calculators, personal computers.
Operates media equipment for both web-screening and broadcasting of City meetings
Provides technical and graphic design support for departments e-government applications and marketing pieces.
Coordinates and maintains multiple schedules for various City administration officials and staff, e.g., executive calendars, external meetings, and appointments.
Assists with preparation of meeting agendas in accordance with policies, procedures and regulatory standards.
Prepares various routine forms for the department, e.g., travel authorizations, purchase orders, department payroll records.
Designs, prepares, and distributes various informational materials regarding City operations.
Establishes and maintains effective working relationships with internal customers, external entities, and the general public.

KNOWLEDGE, SKILLS & ABILITIES

Working knowledge of municipal administration, operations, public functions, policies and procedures.
Substantial knowledge of business English, spelling, grammar, format, diction and style applied to written business correspondence.
Ability to work independently under limited supervision on moderately complex tasks.
Skills in the use and application of current automated standard office technologies and applications, e.g., personal computers, word processors, spreadsheet applications.

MINIMUM ACCEPTABLE EDUCATION, TRAINING & EXPERIENCE

High school diploma or GED Certificate and 5 years of progressively responsible and skilled administrative support experience, demonstrating familiarity with current personal computer applications and excellent oral and written communications skills. Associate’s degree or vocational certification in office systems technology may substitute for the required experience on a year-for-year basis; or an equivalent combination of education, training and experience. Employer
City of Oakland Park
Address
3650 Northeast 12th Avenue Oakland Park, Florida, 33334