Administrative Specialist III Position Available In Broward, Florida

Administrative Specialist III Administrative Specialist III locations
North Campus
time type
Full time
posted on
Posted 10 Days Ago
job requisition id

REQ-000045283

Job Profile Summary Under general supervision, the purpose of the job is to perform and/or oversee a variety of associated administrative tasks, provide staff support, perform specialized recordkeeping and data management, coordinates the employee onboarding experience and/or specified information-gathering projects and tasks. Communicates with employees, departments, administrators and the public for the purpose of providing information and assistance. Excellent public contact skills and experience required. This position allows eligible veterans and their spouses to claim Veterans’ Preference pursuant to Florida Statute 295. Certain service members may be eligible to receive waivers for postsecondary educational requirements, in the employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Applicants claiming preference are responsible for providing required documentation at the time of submitting application. For information on obtaining a DD 214 visit http://www.archives.gov/veterans/military-service-records/ or call 1-866-272-6272.

Minimum Education:

High School Diploma. Associate’s Degree preferred. An equivalent combination of experience and education may be considered.

Minimum Experience/Training:

Three to five years of administrative support, office, or related experience required.
Experience using Workday and Microsoft 365 preferred.

Essential Functions:

Daily

•  30%: Performs and administers wide range of staff and/or operational support activities for the unit; serves as a liaison with other departments and operating units in the resolution of day-to-day administrative and operational problems.
  Daily
• 20%: Places facilities requests, assists with budgets and fiscal administration of the unit, procurement, purchasing, transaction verifications, gathering and computing data, maintaining financial records, files and office supply inventories.
  Daily
•  5%: Provides administrative support for the unit such as answering telephones, assisting visitors, and resolving and/or referring a wide range of administrative problems and inquiries.
  Daily
•  5%: Operates personal computer to compose and edit correspondence and/or memoranda from verbal direction, or from knowledge of established department/division policies; may prepare, transcribe, compose, type, edit, and distribute agendas and/or minutes of meetings.
  As Needed
•  10%: Schedules and coordinates meetings, events, interviews, appointments, and/or other similar activities for supervisor.
  Daily
•  5%: Prepares or assists with the preparation of scheduled and/or ad hoc statistical and narrative reports; performs general information gathering and analysis and/or forecasting, as specifically directed, and in accordance with pre-established procedures.
  As Needed
•  10%: Assists department/division administrator(s) in problem solving, project planning, and development and execution of stated goals and objectives.
  Daily
•  5%: Establishes, maintains, and updates files, databases, records, and/or other documents in a manner that ensures preservation of the integrity, validity and accuracy of unit data.
  Daily
•  5%: Sorts, screens, reviews, and distributes incoming and outgoing mail; composes, prepares, or ensures timely responses to a variety of written inquiries.
  Other
• 3%: May train and coordinate work of student employees and/or temporary staff or part-time staff.
  Other
•  2%: Performs other related duties as required.

Knowledge, Skills, & Abilities:

Requires full working knowledge of general office practices and procedures.
Ability to recognize needs of unit and own responsibility
Proficient in office software skills (e.g. Microsoft Office 365 program, spreadsheets, and analyzing data). Easily navigates Internet
Strong interpersonal and communication skills in order to represent the work area
Command of a foreign language and experiences of working in multi-cultural environment preferred Our Culture

• At Broward College, our leaders embody a culture of competence, care, character, composure, and courage.

We prioritize serving each other and our students through high-quality guidance, mutual respect, resilience, and fair, thoughtful decision-making, all while upholding the values of integrity, transparency, and honesty. Job Title Administrative Specialist III Position Number

P0005365

Job Status Full time Regular Department North Academics English, Communication Location North Campus Pay Grade 413 Salary $35,880

• $41,262 (Salary commensurate with education and experience). Work Shift First Shift Work Schedule Monday
• Friday/Weekends/Varies Hours Per Week 40 Posting End Date Open Until Filled