Bookkeeping/Administrative Assistant Position Available In Broward, Florida

Bookkeeping/Administrative Assistant LLR Architects, Inc Pembroke Pines, FL Job Details Full-time $18 – $22 an hour 1 day ago Benefits 401(k) Paid time off 401(k) matching Qualifications Microsoft PowerPoint Microsoft Word Microsoft Excel Microsoft Outlook No experience needed Microsoft Office 3 years High school diploma or GED Bachelor’s degree 1 year Associate’s degree Communication skills Entry level Time management Office experience Full Job Description We are seeking an organized and detail-oriented individual to join our team as Bookkeeping/Administrative Assistant at our architectural firm. The successful candidate will play a key role in supporting the daily administrative functions of the office, including managing scheduling, booking appointments, and performing clerical duties related to project documentation and communication. This is an excellent opportunity for someone looking to gain experience in a fast-paced professional environment while contributing to the smooth operation of the firm.

Key Responsibilities:

Booking & Scheduling:

Coordinate and schedule appointments, meetings, and site visits for architects and staff. Manage and update calendars for project deadlines, team meetings, and client engagements. Ensure smooth communication between staff, clients, and external contractors regarding scheduling changes. Maintain bookkeeping records, reconciliation, etc.

Accounts Payable and Receivable Clerical Support:

Answer phones, direct calls, and take detailed messages. Manage and maintain client and project filing systems (both physical and digital). Prepare and organize documents for meetings, presentations, and project submissions. Assist with drafting and proofreading basic correspondence, proposals, and other documentation as needed.

Data Entry & Documentation:

Input and maintain accurate project and client information into firm’s database or project management systems. Support the team in preparing reports, presentations, and other project-related documents.

Office Administration:

Monitor office supplies, reorder materials when necessary, and maintain inventory. Assist with the processing of invoices, expenses, and other financial documents as directed. Organize office space, ensuring a clean and functional work environment.

Qualifications:

Education:

High school diploma or equivalent required; Associate’s or Bachelor’s degree in Administration, Business, or related field is a plus.

Skills & Abilities:

Strong organizational and time-management skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Excellent verbal and written communication skills. Ability to manage multiple tasks and prioritize effectively. Attention to detail and accuracy in data entry and document management. Ability to work both independently and as part of a team. A proactive, self-motivated attitude and willingness to learn. Experience in Monograph a plus.

Experience:

No previous experience required, but any clerical, administrative, or office experience is a plus. Interest or familiarity with the architecture industry is a plus but not required.

Working Conditions:

Full-time position, Monday through Friday. Typical office hours, but may require occasional overtime for project deadlines. Fast-paced and dynamic work environment.

Compensation:

Salary Range of $38,000-$45,000 a year, depending on experience.

Paid Time Off Retirement Plan Job Type:

Full-time Pay:

$18.00 – $22.00 per hour Expected hours: 40 – 45 per week

Benefits:

401(k) 401(k) matching Paid time off

Schedule:

8 hour shift Monday to

Friday Supplemental Pay:

Bonus opportunities

Work Location:

In person