DEPARTMENT SECRETARY (CONF) Position Available In Broward, Florida

POSITION GOAL

To perform a wide variety of skilled secretarial duties involving sub-administrative responsibility and judgment to relieve the department administrator of routine office procedures in a responsible and accurate manner.

ESSENTIAL PERFORMANCE RESPONSIBILITIES

The Department Secretary shall carry out the essential performance responsibilities listed below. Perform advanced secretarial/clerical duties.
Perform special assignments for the Department Director/ Executive Director, Principal on Task Assignment, and/or other administrators.
Take dictation and type correspondence, articles, reports, manuals, and other materials on general or technical subjects; draft routine acknowledgements in response to inquiries for administrators’ signature
Examine, check, and verify complex statistical and other reports for completeness and accuracy of computations; determine conformity to established requirements and personally follow up the more complicated discrepancies.
Perform fiscal, personnel, purchasing, and bookkeeping/accounting duties.
Analyze monthly printouts from the Budget Office.
Maintain updated and accurate files of general correspondence, business documents and policies.
Maintain calendar for and remind staff members and department administrator of appointments and events.
Answer telephone, screen callers, and refer to appropriate person.
Operate standard office equipment such as any generation of typewriter, calculator, CRT terminal, microcomputer, word processor, duplicator, etc., as well as equipment developed or advanced from future technology
Participate in the training programs offered to enhance the individual’s skills and proficiency related to the job responsibilities.
Review current developments, literature and technical sources of information related to job responsibilities.
Ensure adherence to good safety procedures.
Perform other duties as assigned by the Department Director /Executive Director.
Follow federal and state laws, as well as School Board policies.

MINIMUM QUALIFICATIONS & EXPERIENCE

Standard high school diploma or satisfactory completion of an approved General Educational Development (GED) Testing Program.
Six (6) years of general office/secretarial experience including experience in using word processors and microcomputers. OR Two (2) years of general office/secretarial experience including experience in using word processors and microcomputers.
Two (2) years of education in secretarial science or related business coursework from an accredited college or university (normally an associate’s degree program). AND An excellent command of English grammar; ability to handle a variety of tasks simultaneously.
Must have passing test scores:

Computer Keyboard Skills:

Speed – 40
Accuracy – 70 Computer skills as required for the position.

PREFERRED QUALIFICATIONS & EXPERIENCE

Vocational or business school Secretarial Science training preferred.
Proficiency in shorthand preferred.
Bilingual skills preferred.

SIGNIFICANT

CONTACTS-frequency, contact, purpose

PHYSICAL REQUIREMENTS TERMS OF EMPLOYMENT LINK TO JOB DESCRIPTION

To review the complete job description for this position access the following website: https://www.browardschools.com/Page/36072 and do a search by Job Code. The Job Code for this position is:

TT-013SKILLS COMPETENCIES CERTIFICATIONS LOCATION PREFERENCES/ADDITIONAL INFOR

Pay Grade:

 GRADE 9

Work Calendar:

251 Shift Differential (If Applicable) – /

NOTE:

New hires will be hired at the minimum of the assigned salary range To review the salary schedules, please visit the following link: Salary Schedules