Executive Coordinator Position Available In Broward, Florida

Executive Coordinator 3.6 3.6 out of 5 stars Miramar, FL 33025

Company Overview:

We are a fast-paced, multidisciplinary company operating across several industries, including technology, construction, engineering, and integrated services. Our focus is on innovation, operational excellence, and delivering high-value solutions to our clients. We are currently seeking a dedicated and resourceful Executive Coordinator – Owner’s Assistant to provide direct, high-level support to the company owner and assist in overseeing key business functions.

Position Summary:

The Executive Coordinator will serve as the right hand to the company owner, managing daily priorities, facilitating communication across departments, and driving the execution of strategic initiatives. This role requires a strong balance of professionalism, discretion, operational knowledge, and proactive problem-solving. The position requires travel up to 70% of the time, both domestically and internationally, to attend meetings, oversee operations, and support projects in various locations.

Key Responsibilities:

Manage the owner’s daily calendar, schedule, and travel logistics with efficiency and discretion Serve as the primary point of contact between the owner and internal teams, clients, and vendors Coordinate meetings, prepare agendas, track action items, and follow up on deliverables Support the owner with strategic project tracking, documentation, and reporting Assist in monitoring key deadlines, approvals, and financial activities such as invoicing or budgeting Draft professional correspondence, presentations, and internal communications Provide operational support across multiple business verticals as directed by the owner Travel to job sites, customer locations, or offices nationally and internationally to represent the owner and ensure follow-through on initiatives Maintain confidentiality while handling sensitive business and personnel information

Requirements:

Minimum 3 years of experience as an executive assistant, project coordinator, or similar role supporting senior leadership Willingness and ability to travel up to 70% of the time, both domestically and internationally Exceptional organizational, multitasking, and time management skills Strong verbal and written communication in English (Spanish proficiency is a plus) Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Professional demeanor, high integrity, and the ability to manage confidential information Ability to adapt quickly and support multiple projects simultaneously in a dynamic environment

Preferred Qualifications:

Experience in a multidisciplinary company or related industries (e.g., construction, technology, or engineering) Familiarity with CRM, project management, or accounting platforms Bilingual in English and Spanish preferred Strong problem-solving and decision-making capabilities

Job Type:

Full-time Schedule:

8 hour shift

Work Location:

In person