Front Office Assistant Position Available In Broward, Florida

Front Office Assistant

AMERICAN HEALTH MARKETPLACE – 3.1

Oakland Park, FL Job Details $18 – $21 an hour 17 hours ago Qualifications Microsoft Office High school diploma or GED Accounting Cleaning Office management Leadership Entry level

Full Job Description Description:

Job Summary:

We are seeking a reliable, proactive, and professional Front Office Assistant to support the day-to-day administrative operations of our office. This role is the first point of contact for guests and visitors, and plays a key part in creating a welcoming and organized environment. The ideal candidate will demonstrate strong attention to detail, discretion, and the ability to prioritize multiple tasks in a dynamic setting.

Supervisory Responsibilities:

No Duties/Responsibilities:

Serve as the first point of contact at the front desk; welcome all visitors and guests professionally. Maintain a clean, organized, and welcoming lobby and reception area at all times. Answer and route incoming phone calls. Receive and sort mail and packages, ensuring timely delivery to the appropriate team members. Distribute and store correspondence (e.g., letters, emails, and packages) Manage office supplies stock and place orders Prepare regular reports on expenses and office budgets Maintain and update various company spreadsheets (vendors, gifts, purchases, quotes, etc.) Organize a filing system for important and confidential company documents Answer office-related inquiries, including handling shipping, mail receipt, required services, maintenance queries, or supplies procurement Schedule meetings with various vendors to obtain bids for required office or company services (meetings may be in-person or online) Prepare reports and presentations with statistical data as assigned Arrange travel and accommodations when needed Place and manage various orders/gift cards for incentives we may offer Coordinate and find various vendors needed for the office Submit expense reports for various team members Perform light cleaning duties and food handling Set up meetings and facilitate their smooth development for the Director of Operations Conduct audits as assigned Collaborate with marketing to communicate office reminders for meetings, events, lunch notices, and office updates Obtain and compare quotes as needed Perform other tasks as assigned

Requirements:

Required Skills/Abilities:

Proven experience as an Office Administrator, Office Assistant, Receptionist or relevant role Outstanding communication and interpersonal abilities Excellent organizational and leadership skills Familiarity with office management procedures and basic accounting principles Excellent knowledge of MS Office and office management software (ERP, etc.) Qualifications in secretarial studies will be an advantage Integrity and professionalism Ability to multitask and prioritize tasks Proactive problem solver Positive attitude and strong work ethic Ability to work independently with minimal supervision

Education and Experience:

High school diploma; additional qualifications in Office Administration are a plus

Physical Requirements:

Ability to perform light cleaning duties and handle food Ability to sit for extended periods and work at a computer Ability to lift and carry office supplies and packages up to 20 pounds