OFFICE COORDINATOR & ADMINISTRATIVE ASSISTANT Position Available In Broward, Florida

OFFICE COORDINATOR & ADMINISTRATIVE ASSISTANT

NauticALL Fort Lauderdale, FL Job Details Part-time Estimated:

$33.9K – $40.6K a year 6 hours ago Qualifications Microsoft Powerpoint Microsoft Word Spanish Microsoft Excel Microsoft Outlook Customer service Microsoft Office High school diploma or GED Organizational skills Front desk Business Administration Associate’s degree Communication skills Entry level Full Job Description Fort Lauderdale headquarter, United States

JOB OVERVIEW

Position Type:

Part-Time (with the opportunity to transition to Full-Time for the right candidate)

Hours:

Monday through Friday, 10:00 AM to 4:00 PM. We are seeking a highly organized, proactive, and detail-oriented individual to manage front-of-house reception tasks and oversee office operations. This role combines reception duties with office management responsibilities and requires someone capable of handling special projects. The ideal candidate will have exceptional communication skills, strong attention to detail, and the ability to thrive in a fast-paced environment. This position offers valuable experience and career growth within a dynamic, supportive organization, with the opportunity to transition to a full-time role based on performance, business needs, and demonstrated initiative.

Reporting to:

Business Operations Manager

JOB RESPONSIBILITIES

As the Office Coordinator & Administrative Assistant, your responsibilities will encompass a range of tasks, including:

Reception Duties:

Greet and welcome visitors, clients, and employees in a friendly, professional manner. Maintain a tidy, welcoming, and organized reception area. Handle incoming and outgoing mail, packages, and deliveries.

Administrative Support:

Schedule and coordinate appointments, meetings, and conference room bookings. Prepare documents, organize materials, and provide general administrative support. Assist with onboarding new employees, including workstation setup and orientation materials.

Office Management:

Maintain office and kitchen supply inventories, reordering as necessary. Manage swag inventory for events, clients, and internal use. Oversee daily office operations, ensuring smooth workflows and efficiency. Supervise office equipment and coordinate maintenance, cleaning, and repair services. Ensure compliance with health and safety regulations and workplace standards.

Event Coordination:

Assist in planning and organizing company events, meetings, and team-building activities.

Special Projects:

Lead and manage projects assigned by management, ensuring timely completion. Collaborate with the executive team to support various initiatives.

Confidentiality:

Maintain confidentiality of company, client, and employee information.

QUALIFICATIONS

Required:

High school diploma or equivalent required; Associate’s degree or higher in business administration, communications, or a related field preferred. Proven experience as a receptionist, office assistant, or in customer service. Strong organizational skills with the ability to prioritize tasks effectively. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Exceptional verbal and written communication skills. Strong interpersonal skills and a customer-focused attitude. Ability to handle sensitive and confidential information with discretion.

Preferred:

Fluency in Spanish is highly desirable. Previous experience in a fast-paced or dynamic work environment.

Key Attributes:

Adaptable and eager to take on new responsibilities. A team player with a collaborative mindset. Self-motivated and capable of working independently. Why Join Us? This is an excellent opportunity to grow within a company that values collaboration, innovation, and professionalism. You’ll gain valuable experience, contribute to a dynamic team, and enjoy a supportive work environment. To apply, please send a resume and cover letter to