Office Coordinator (Part-Time) Position Available In Broward, Florida

Office Coordinator (Part-Time)

Published:

06/18/2025 St. Sebastian Catholic Church, a small parish in Fort Lauderdale, Florida, is hiring for a part-time Office Coordinator. Responsibilities include providing first-point-of-contact customer service for general inquiries and visitors to the parish office and cultivating and maintaining a welcoming environment to the parish. The position will also require office productivity skills, including data entry, scheduling, maintaining a master calendar, creating flyers, correspondence, and other communication to support the ministries. The candidate is a Catholic in good standing and performs all duties and responsibilities in alignment with the vision, mission, and values of the Catholic Archdiocese of Miami.

Schedule:

30 hours, Monday – Friday.

Responsibilities:

Provides exemplary customer service to visitors, parishioners, employees, and others who contact the parish by phone, in person, and by e-mail; assesses their needs and directs them to the appropriate parties.
Welcomes all walk-ins, new parishioners and helps them register as parishioners. Verifies new parishioner information and enters the information into Parish Data System program.
Operates phone and extensions to relay incoming, outgoing, and interoffice calls.
Maintains the calendar for the pastor and the master calendar of activities.
Schedules meetings as well as weddings and funerals.
Receives and signs for mail or vendor deliveries.
Assists and attends to any inquiries for Sacraments, explains the policies and procedures to them and assists them in the completion of forms in the office.
Enters contributions into Parish Data System.
Under the pastor’s direction, schedules Mass Intentions; enters the information accurately in the Mass Intention book.
Records sacramental entries into the parish records and prepares certificates.
Act as liaison with the ADOM Finance/Accounting and Human Resources offices.
Provides administrative support to parish events such as the festival.
Creates professional-looking flyers and announcements.
Assists the Pastor and staff as needed.

Qualifications:

Bachelor degree and 2 years’ office experience and customer-service environment preferred.
Ability to maintain confidentiality concerning contributor files and sensitive information.
Excellent customer service skills, including ability to maintain focus on and professionalism with people in challenging situations, both in person and by phone.
Must demonstrate a positive, welcoming, and service-oriented disposition.
Excellent oral and written English-language communication skills required.
Good oral and written Spanish communication skills required.
Type at least 60 wpm with 90% accuracy.
Good spelling and grammar required.
Proficiency in MS Outlook, Word, Excel and PowerPoint. Desktop publishing and design software a plus.
Good computer literacy, including ability to navigate online applications and knowledge of search-engine-optimization best practices.
Ability to multi-task and retain accuracy in an environment of competing deadlines.
Must support the mission and tenets of the Roman Catholic Church; experience in Roman Catholic environment preferred.
Must have a professional demeanor and dress accordingly.

To apply:

Send resume with cover letter to Rev. Ernest Biriruka at abantu754@yahoo.com and careers@theadom.org.

Subject line should read:

Parish Office Coordinator.

NO PHONE CALLS

PLEASE