Office Services Coordinator Position Available In Broward, Florida

Office Services Coordinator Conrad & Scherer – 4.0 Fort Lauderdale, FL Job Details Full-time $18.94 – $22.00 an hour 13 hours ago Benefits Health insurance 401(k) Paid time off Qualifications Microsoft Word Microsoft Excel Customer service English Mid-level Windows Microsoft Office 3 years High school diploma or GED Driving Calendar management Client services Data entry experience (1-2 years) Data entry Organizational skills Law office Proofreading Phone etiquette Communication skills Time management Full Job Description Conrad & Scherer (C&S) has an exciting opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment within the legal industry. Join our Office Services Team as an Office Services Specialist located in our Fort Lauderdale Office. Job Overview We are seeking a dedicated professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate possesses strong organizational skills, attention to detail, and the ability to multitask while meeting deadlines. With a client-focused mindset and a proactive approach, you will play a critical role in ensuring seamless office operations. If you are someone who demonstrates initiative, adaptability, and strong problem-solving abilities, we invite you to join our team. This role will be based in our Fort Lauderdale Headquarters, with a full-time onsite schedule. In-office presence is required for day-to-day operations, as well as for team meetings, training opportunities, and relationship building. This role reports to the Facilities Director. Hours are 8:30 am to 5:30 pm, Monday through Friday. Candidate should also be flexible to work overtime as needed. Position Summary The Office Services Clerk is responsible for handling general office tasks, including internal mail delivery, processing incoming and outgoing mail, arranging for UPS and messenger services, faxing, and managing large print, scan, and copy jobs. This position also assists with stocking supplies, office moves, and conference room setup, driving, bank deposits, etc. Key Responsibilities Manages all incoming and outgoing mail by sorting, distributing, and preparing items for delivery to ensure timely and accurate correspondence. Coordinate closely with staff to prioritize urgent mail and maintain delivery records while maintaining a regular schedule to accommodate special requests as needed. Arranges courier and express shipping services, including UPS, Fed-Ex, USPS and local messengers, for documents and packages requiring expedited delivery; track shipments to ensure arrival and resolving delivery issues promptly. Provide transportation for attorneys and clients, along with running daily errands, using company vehicles. Coordinates and manages large-scale printing, scanning, and copying tasks to support staff needs and ensure timely completion of materials for meetings, events, and daily operations. Troubleshoots equipment issues and liaises with service technicians when necessary. Restocks paper and maintains supplies at printer stations, ensuring all equipment is ready for use and minimizing disruptions to daily office functions. Monitors supply levels and places replenishment orders proactively. Supports courtroom needs, including ordering and delivering lunches, searching for and working with outside vendors, transporting supplies to and from courthouses, and prioritizing requests accordingly. Supports physical office logistics, including assisting with internal moves, cubicle set-up and breaking down conference rooms, and preparing workstations for new hires. Coordinate with IT to ensure a seamless transition and functional setup. Manage all in-office visitors while assigning visitation key cards. Assists with planning and coordinating office events, including team gatherings, celebrations, and staff appreciation activities. Manage logistics such as office setup, catering, and supplies to ensure smooth execution. Supports facilities team with general office upkeep. Processes reimbursement expenses, search firm and background check invoices, and credit card reconciliation. Provides recruitment support to the Talent team by posting job openings on the company intranet and job boards; ensuring postings are accurate, consistent and aligned with internal guidelines. Qualifications Skills & Competencies Strong client service and communication skills. Must be able to drive company vehicles daily, with a minimum of 3 years of a clean driving history. Excellent organizational skills and attention to detail. Ability to multitask and work well under pressure in a fast-paced environment. Self-starter with the ability to work independently and as part of a team. Ability to lift/move containers or boxes up to 40 pounds and push carts. Competent working knowledge of copy, printing, binding, scanning, and mailing equipment. Proficiency in using phone systems and strong understanding of phone etiquette Excellent time management skills with the ability to prioritize tasks effectively Experience in data entry with a keen eye for detail Strong customer service skills with a friendly and professional demeanor Familiarity with calendar management and scheduling tools Ability to organize files systematically for easy retrieval Strong proofreading skills to ensure high-quality documentation Education & Prior Experience Minimum of 1-3 years prior office services experience, preferably in a law firm. High School Diploma; College Degree is a plus. Technology Proficiency with Windows-based software and Microsoft Office Suite applications including Microsoft Word, Excel, and Outlook required.

Job Type:

Full-time Pay:

$18.94 – $22.00 per hour Expected hours: 40 per week

Benefits:

401(k) Health insurance Paid time off

Schedule:

8 hour shift Ability to

Commute:

Fort Lauderdale, FL 33301 (Required) Ability to

Relocate:

Fort Lauderdale, FL 33301: Relocate before starting work (Required)

Work Location:

In person