Senior Staff Assistant (Police Department) Position Available In Broward, Florida

Senior Staff Assistant (Police Department) 4.2 4.2 out of 5 stars Coconut Creek, FL Description The City of Coconut Creek has been spotlighted as one of the “Best Cities to Live in America” by Money Magazine and a Top Ten Place to Live in Florida by Movoto and NerdWallet. This past year, we were awarded the Honorable Culture of Well-Being by Cigna and ranked #7 Healthiest Employer to Work For in the medium-sized company category by South Florida Business Journal. Our City is home to the Seminole Casino Coconut Creek, Butterfly World, and the Coconut Creek Promenade. Every one of our business owners and 61,000 residents rely on our awesome 400+ employees. Are you ready to be one of us? If you are interested in making a difference in the lives of others and serving the public; if you are innovative, progressive, dedicated, and looking for a workplace where you belong, consider applying to join our Coconut Creek family.

POSITION SUMMARY

Acts in a confidential manner to assist the Support Services Team to achieve section goals. Performs responsible administrative, secretarial, and clerical work of a complex, varied, and confidential nature. Work requires the exercise of independent, sound judgment and knowledge of the organization and programs in addressing a wide variety of tasks involving interdepartmental relations. Essential Duties and Responsibilities General Duties Creates, enters, and updates staff schedules Researches, compiles, and prepares financial-related documents Processes overtime reimbursements Processes auto lease and cell phone reimbursements Composes, formats, and processes letters, memoranda, and reports Coordinates Support Services Word templates/PDF forms Handles communications to include incoming and outgoing phone calls, emails, mail, faxes, and visitors Maintains office supplies and equipment Maintains files, contact lists, and control logs Provides clerical assistance Tracks, prepares, and maintains information related to various interactions between the City and other law enforcement agencies Performs a wide variety of complex administrative duties, e.g., customer service tasks; relaying and resolving routine telephone and/or walk-up inquiries; scheduling appointments, calendar items, and meetings; generating a variety of standard documents and correspondence; processing forms manually and online; performing data entry into various systems, and establishing and maintaining records in accordance with the State of Florida public records retention schedule Receives all incoming telephone calls, answers general inquiries and forwards to the appropriate person, or division, or takes and routes a clear and concise message Receives, processes, and/or prepares standard materials, e.g., correspondence, memos, agendas, minutes, charts, permits, legal documents, orders, budget documents, requisitions, travel requests, ordinances, reports, manuals, work orders, grants, department-specific logs and/or inventories Handles inquiries and complaints from residents with professionalism and tact Greets all customers with a friendly demeanor and graciously directs to the appropriate staff member Provides general information and assistance to customers; routes for follow-up when needed Receives, sorts and distributes incoming mail to appropriate areas Scans, photocopies, and distributes a diverse range of City documents Prepares spreadsheets and PowerPoint presentations as needed May be required to assist in budget preparation and submission of financial documents Maintains, organizes, scans, and indexes records and files as required by the assigned department in compliance with the State of Florida public records retention Assists in processing and coordinating public records requests in accordance with State of Florida Public Records Law and City requirements Assists in organizing department and/or City events as needed Consistently interacts with a variety of people including, but not limited to, City employees, managerial staff, the general public, etc. with a professional and courteous demeanor Punctuality and regular attendance are essential functions of this position Performs other related duties as assigned and/or required

Police:

Tracks and records employee training and development certificates and expirations Assists the Employee Development Coordinator by serving as the civilian staff training liaison and professional development coordinator. Tracks, prepares and maintains information related to various interactions between the City and other law enforcement agencies Registers and schedules employees for professional development courses. Prepares travel-related documents for submission to the City’s Finance Department Handles P-Card transaction and balancing related to Employee Development Qualifications High school diploma or GED is required supplemented with up to two (2) years of directly-related administrative support experience. The City reserves the right to consider alternate combinations of education, certification, training, and/or experience. Candidates shall not have tattoos that are visible in business attire including short sleeves. Ability to type 40 words per minute with 90% accuracy is required (Testing will be part of the hiring process requirements). Supplemental Information

PHYSICAL REQUIREMENTS

Depending on the functional area of assignment, tasks involve the ability to exert light physical effort in sedentary to light work, which may involve some lifting, carrying, pushing, and/or pulling of objects and materials of lightweight (up to 20 pounds). Tasks may involve extended periods of time at a keyboard or workstation.

ENVIRONMENTAL REQUIREMENTS

Tasks are regularly performed inside without potential for exposure to adverse conditions, such as dirt, dust, pollen, odors, fumes and/or poor ventilation, wetness, humidity, rain, temperature and noise extremes, machinery and/or moving vehicles, vibrations, electric currents, animals/wildlife, toxic/poisonous agents, gases or chemicals, oils and other cutting fluids, violence and/or disease, or pathogenic substances.

SENSORY REQUIREMENTS

Some tasks require manual dexterity, in addition to visual and hearing acuity. Some tasks may involve identifying and distinguishing colors.

Eligibility List Criteria:

An eligibility list shall be valid for six months (may be extended up to two years at the City’s discretion), or until the list is abolished, whichever comes first. The list is formed based on applicants who meet the minimum qualifications. Applicants on the eligibility list will be given consideration for each vacancy. Veterans’ Preference shall be awarded, pursuant to Florida Statutes.

APPLICANT SELECTED FOR HIRE MUST SUCCESSFULLY PASS PHYSICAL, DRUG TESTING, AND BACKGROUND CHECK. NOTE TO APPLICANTS WITH DISABILITIES

Applicants with disabilities who will need special accommodations for testing must advise Human Resources not later than one (1) week prior to scheduled testing, so that appropriate arrangement can be made. Labor Law Poster (Download PDF reader)