Construction Administrative Assistant Position Available In Charlotte, Florida

Construction Administrative Assistant Halfacre Construction Company Punta Gorda, FL 33982

Job Summary:

Must have prior experience in the

CONSTRUCTION INDUSTRY

to be considered. Ideal Candidate will have excellent communication skills, strong attention to detail, and the ability to multitask effectively. Will also have experience working with

CONSTRUCTION

software programs such as Procore and Bluebeam. Procore experience is essential! This is a full-time position for a highly organized and

DETAIL ORIENTED

Construction Project Administrator to join our team. At this time it will be in our

SARASOTA

office or in the surrounding area at a jobsite. Must be flexible to work out of the required location(s) at the time of any given job. The Project Administrator will be responsible for providing administrative support to Project Managers and for preparation of project documents. Additionally, the Project Administrator is responsible for organizing and attending project meetings, tracking project purchases and providing project administrative assistance. May also be asked to help out within the office with administrative duties, taking phone calls, etc.

Responsibilities:

• Document control and organization of project subcontracts, submittals, RFI’s, change orders, and correspondence
• Ensure contracts, subcontracts, purchase orders, and change orders are executed and completed
• Provide job site administrative support including assisting with permits and mandatory notices
• Create and coordinate purchases through accounting system and monitor communication with field staff
• Complete and organize job files/plans for permanent and electronic storage
• Attend internal construction meetings to gain a better understanding of job-site activities and prepare meeting minutes
• Ensure office is operating by ordering necessary supplies, monitoring maintenance requests/orders, assisting with new employees/human resources, etc.
• Organize, set up and maintain project files, and logs
• Work with the project team to complete projects full cycle; implementation to closeout.
• Gather information for permitting including NOC’s, permit applications, plan submittals, subcontractor forms, etc.

Working with counties on all necessary documents for permits, etc. May be expected to handle other general office duties such as being back up on answering the phone and assisting vendors

Experience:

To be successful in this role, you should have the following qualifications:

• Administrative or project coordination experience within the construction industry (2+ years)
• Strong knowledge and experience using Microsoft Office (Word, Excel, and Outlook), Adobe Acrobat, Bluebeam and Procore
• Excellent organizational and time management skills
• Excellent communication and interpersonal skills
• Ability to multi-task efficiently, as this position would require the support of multiple projects

Job Type:

Full-time Pay:

$19.32

• $20.

19 per hour Expected hours: 40 per week

Benefits:

401(k) Dental insurance Health insurance Health savings account Life insurance Paid time off Vision insurance

Schedule:

8 hour shift

Work Location:

In person