Administrative Assistant Position Available In Collier, Florida
Tallo's Job Summary: The Administrative Assistant role in Naples, Florida within the Commercial Real Estate industry involves welcoming visitors, data entry, handling mail, invoicing, and phone system management. This short-term contract position requires experience in administrative tasks, familiarity with office procedures, and proficiency in multi-line phone systems and computer data entry.
Job Description
Administrative Assistant
We are offering a short term contract employment opportunity for an Administrative Assistant in Naples, Florida. This role falls within the Commercial Real Estate industry and will be based in an office setting. As an Administrative Assistant, you will play a crucial role in maintaining smooth operations and providing excellent customer service.
Responsibilities:
- Welcome and assist visitors, both in person and over the phone, to the management office
- Ensure timely and accurate data entry tasks
- Handle incoming mail and post outgoing correspondence
- Send out tenant statements as required
- Perform coding of invoices efficiently
- Maintain up-to-date and accurate insurance records
- Utilize Excel for various administrative tasks
- Answer multi-line phone system and direct calls as necessary
- Take detailed messages and deliver them to the appropriate recipient
- Ensure all administrative tasks are completed in a timely and efficient manner.
- Proven experience in Administrative Assistance
- Familiarity with Administrative Office procedures and systems
- Experience in Answering Multi-Line Phone System
- Experience with handling Inbound Telephone Calls
- Ability to Deliver Messages promptly and accurately
- Skill in taking Detailed Messages
- Proficiency in Computer Data Entry TalentMatch®
