Administrative Assistant Position Available In Collier, Florida

Administrative Assistant 4.2 4.2 out of 5 stars Naples, FL 34112 Administrative Assistant – The Shelter for

Abused Women & Children Location:

Naples Shelter location Reports to:

Chief Development Officer Employment Type:

Part-time, Non-exempt, hourly This is a fully in-person position with no opportunities for remote work. This role requires a two-day commitment on Thursday & Friday from 9:00 am – 5:00 pm. The Impact of This Position Be the welcoming first voice that connects community members to essential resources and support. In this vital role, you’ll handle incoming calls to The Shelter while managing essential office task operations that keep our mission moving forward—from maintaining the donor database and crafting meaningful thank-you letters to generating basic impact reports for in-kind and monetary contributions. Part-time Employee Benefits Eligibility We also encourage a happy, healthy, and whole work environment and empower staff to maintain their wellness through fitness incentives. Part-time employees may participate in fitness incentives and all staff appreciation events. No medical benefits are offered. Non-Negotiables Education and Experience High School Degree or equivalent experience. Certifications and Training Completion of First Aid and CPR certification. Successful completion of The Shelter’s Core Competency training upon hire. EOO & Compliance The Shelter is an Equal Opportunity Employer Must provide valid authorization to work in the U.S. Must have a valid Florida Driver’s License. Must pass state and federal background checks, provide satisfactory references, and complete a drug screening Skills and Competencies Communication. Demonstrated ability to communicate clearly and effectively in all written and oral forms. Confidentiality. Demonstrates commitment to protecting client privacy and maintaining strict confidentiality of all sensitive information, both written and verbal. Inquisitive. Demonstrates an innate curiosity of the “why” behind processes and explores potential solutions. Organized and process focused. Successful track record of meeting deadlines and prioritizing efficiently while working autonomously with little to no supervision. Professional. Demonstrated ability to interact professionally with superiors, peers, volunteers, and the community. Team player. Proven ability to approach and deliver all work and interactions with empathy and inclusion, fosters relationships with cross-functional teams. Tech. Savvy with Microsoft Office Suite with troubleshooting experience. Writing. Excellent proof reading and editing skills. Essential Functions Answer incoming telephone calls 2-3 times weekly during business hours (9:00 a.m. – 5:00 p.m.) Assist with donation receiving and sorting operations as needed. Generate and customize thank-you letters based on donation type and appropriateness. Maintain accurate donor database with timely entry of all contribution information. Maintain and update reception area procedure manual. Maintain office equipment including copier, fax machine, and postage meter.

Manage daily mail operations:

retrieve from Post Office, distribute incoming mail, process and deliver outgoing mail. Organize and maintain donor files and database procedure manual.

Oversee office supply management:

verify deliveries against orders, organize inventory, and maintain adequate stock. Process in-kind donations including sorting donated cell phones and coordinating shipments to wholesalers. Proofread documents and correspondence as requested. Provide administrative support to development staff on various projects and assignments. Who You Are Able to prioritize effectively and work within tight timelines. Caring, compassionate, and kind. Collaborative, with the ability to inspire and foster partnerships. Comfortable learning new systems, software, and processes. Composed and self-aware when facing challenges. Critical thinker and objective decision-maker. Curious, gritty, and passionate about The Shelter’s mission. Detail-oriented and accurate in work. Willing to take extreme ownership of responsibilities and contributions. What We Value A culture of philanthropy. Adaptability to new systems and processes. Attention to detail and accuracy in work. Human connection and personal growth. Kindness, compassion, and open-mindedness. The Shelter’s Values (Three I’s): Integrity, Initiative, & Innovation Passion for our mission and eagerness to learn. Professionalism and leadership by example. Resilience and extreme ownership in facing challenges.