Administrative Project Associate Position Available In Collier, Florida

Administrative Project Associate Island Piling Inc. 1750 J And C Boulevard, Naples, FL 34109 Position Summary The Project Assistant plays a critical role in repetitive, task-based project setup and coordination. This is a hands-on administrative role that requires accuracy, consistency, and the ability to follow checklists and multi-project timelines without fail. Key Responsibilities

• Print & organize construction plans for all new and ongoing projects
• Count and document piles per job (per plans) and maintain logs
• Set up and maintain job folders with standardized documentation
• Order and track Certificates of Insurance (COIs) for all projects
• Prepare project-specific documents (submittals, permits, etc.)
• Email and call clients and other subcontractors and team members for missing documents
• Coordinate and follow up on paperwork deadlines to keep projects on track
• Package and prepare field-ready paperwork before deployment
• Maintain task checklists and adapt to daily project changes
• Report progress to supervisor and escalate any issues promptly What We’re Looking For
• Someone who loves organization and details
• Comfortable with repetitive tasks and understands their importance
• Able to follow instructions and ask questions when unclear
• Can juggle multiple active projects and meet tight timelines
• Self-managed and accountable – we don’t micromanage
• Communicates clearly and confidently with clients and team members
• Knows how to work from checklists and procedures and doesn’t skip steps Minimum Requirements
• 1-3 years of administrative experience in a construction or trade-related industry (strongly preferred)
• Comfortable with email, phone calls, and Microsoft Office / Google Drive
• High attention to detail and ability to spot missing information
• Strong time management and ability to work independently
• Willingness to learn and follow company systems
• Reliable transportation and punctuality a must Why Work With Us
• Long-standing, stable company with steady project flow
• Supportive leadership who want you to succeed (but need you to be sharp)
• Opportunity to grow in a vital administrative role with impact This Position Is Not For You If
• You dislike doing repetitive work or paperwork
• You need constant reminders to complete tasks
• You are uncomfortable asking for help or clarification
• You struggle to follow a checklist or track multiple things at once
• You get overwhelmed easily in a changing environment
• You need your cell phone for entertainment or text messaging throughout the day Benefits
• Monday to Friday, 8:30 AM to 5:00 PM schedule – no overtime required
• Group Medical, Dental, Vision and Life insurance available
• 401(k) retirement savings plan opportunity
• Profit sharing program (after vesting period) To Apply Please submit your resume with a cover letter via Indeed or our email (accounting@islandpiling.

com) explaining why you’re a great fit for a fast-paced, detail-dependent support role in a construction company. We value reliability, clarity, and grit—and we’d love to hear how you bring those to the table. Please include salary requirements and references.

Job Type:

Full-time Pay:

$25.00 – $35.00 per hour Expected hours: 40 per week

Benefits:

401(k) Dental insurance Health insurance Life insurance Paid time off Vision insurance

Schedule:

8 hour shift Monday to Friday Ability to

Commute:

Naples, FL 34109 (Required) Ability to

Relocate:

Naples, FL 34109: Relocate before starting work (Required)

Work Location:

In person