HOA/Golf Club Admin Assistant Position Available In Collier, Florida

HOA/Golf Club Admin Assistant Quail Village Golf Club 11655 Quail Village Way, Naples, FL 34119 Job Summary We are seeking a detail-oriented and highly organized Administrative Assistant to join our team. This role is essential in supporting daily operations and ensuring smooth communication without our Food & Beverage Department as well as our Golf Shop. The ideal candidate will possess a positive attitude, strong clerical & organizational skills, strong customer service, team player, be proficient in various software applications, and demonstrate excellent phone etiquette. If you thrive in a fast-paced environment and enjoy multitasking, we encourage you to apply. Responsibilities Manage calendar of events and other Club information to Members and guests for both departments Creates event flyers, daily special emails, brochures, BEO’s and other various Club materials. Website and mobile app assistance – help Members navigate how to make reservations, tee times and with login troubleshooting Supports the F&B department with Member reservations, reservation monitoring and waitlist processing for dining and/or events (received in-person, phone, email etc.) Operate phone systems efficiently, ensuring clear communication as well as taking messages for Members and employees Perform data entry tasks accurately to maintain up-to-date records. Assist with clerical duties including filing, photocopying, and scanning documents. Assists with inventory counts for Golf Shop Assists with marketing and social media Assists with pre and post event reporting which would include taking pictures at events Prep and assist with prospective tours and the new Member onboarding process Must be available on some weekends and/or holidays, as needed – schedule flexibility to maintain a 40 hour work week. Maintain organized filing systems for both physical and electronic documents. Proofread documents for accuracy and clarity before distribution. Educational and Experience preferred, but not necessary: High School Diploma/GED Must be comfortable in a fast-paced, ever-changing environment. Outgoing and engaging personality Highly self motivated Must be willing to learn the Club’s and Community by-laws, Membership plan and Rules and Regulations Knowledge with Jonas Encore, Canva, Outlook, Adobe photoshop Experience with calendar management and front desk operations is highly desirable. Familiarity with phone systems and professional phone etiquette is essential Strong computer skills with experience in data entry, clerical work, and Microsoft Office Applications Previous customer service experience, hospitality and/or club experience preferred.

Working conditions and physical requirements:

The physical demands described here are representative of those that must be met by an employee to sucessfully perform the essential duties and responsibilities of this position. Employee is regularly required to stand and/or sit for long hours Must be able to talk and hear in person and by telephone Must use hands and fingers to operate,handle,or feel office equipment. Must reach with hand and arms While performing duties of this class, the employee is regularly required to work on multiple concurrent tasks with constant interruptions, use oral communication skills, interact with the Membership and staff. Move or lift objects up to 30 pounds. Must be able to climb,crawl,reach,stoop, kneel,crouch,crawl,push or pull. Quail Creek Village Foundation is a drug free workplac. Pre-employment drug testing and background screening is required. Quail Creek Village Foundation participates in the US E-Verify program; candidates and employee must be legally authorized to work in the United States of America. We look forward to welcoming a proactive Administrative Assistant who can contribute to our team’s success!

Job Type:

Full-time Pay:

$18.00 – $21.00 per hour

Benefits:

401(k) Dental insurance Health insurance Life insurance Paid time off Vision insurance

Schedule:

8 hour shift Day shift Weekends as needed

Work Location:

In person