Office Administrative Assistant Position Available In Collier, Florida
Tallo's Job Summary: The Office Administrative Assistant position involves preparing conflict information, maintaining files, assisting with billing processes, and serving as a point person between regional offices and the marketing department. Responsibilities also include handling mail, IT support, office supplies, and coordinating office events. Strong communication, organizational, and time management skills are required, along with proficiency in Microsoft Office Suite. A high school diploma is required, with an associate degree preferred, and a minimum of two years of related experience in a legal or corporate environment.
Job Description
DA Duties/Responsibilities:
Prepares conflict information for submission. Preparation of retainer agreements for final review. Maintains files and records, to include file opening and closing, according to departmental policies and procedures. Enters and maintains client contact information in client database according to departmental policies and procedures. Assists with general clerical and secretarial duties as requested, which may include assembling packages and other correspondence. Assists with month-end billing processes. Acts as the point person between their regional office and the marketing department. Responsibilities include planning, organizing, and representing the firm at various events such as seminars, trade shows, educational workshops, and webinars.
OS Duties/Responsibilities:
Process incoming and outgoing mail, to include interoffice, and special delivery packages such as Fed-Ex. Assists with scanning, printing, and copying needs. Assists with mid-level IT Support. Maintains and restocks office and kitchen supplies. Maintains conference room(s) to include, meeting set-up/clean-up. Greet office visitors to include escorting to conference room(s), offering and serving beverages such as coffee, water, soda, etc. Coordinate office food orders for delivery and/or pick-up for meetings. Assist Office Manager with office events, such as office luncheons, holiday parties, etc. Any and all other duties as may be required of the job. Required skills/
Abilities:
Excellent verbal and written communication skills. Excellent interpersonal and customer service skills. Excellent organizational skills and attention to detail. Excellent time management skills with a proven ability to meet deadlines. Ability to organize files and workflow. Proficient with Microsoft Office Suite or related software. Familiarity with iManage, File Site, and Aderant, preferred.
Education and Experience:
High School Diploma required; Associate degree preferred. A minimum of two years related experience in a law firm of corporate legal department environment required.
