Office Assistant Position Available In Collier, Florida

Office Assistant Frankly Coastal Property Management Naples, FL 34113 Frankly Coastal Property Management is a growing firm providing management for Homeowners and Condominium Associations. The individual(s) we are looking for to join our team are

• courteous, on-time, dependable and ready to work in a professional environment.

We are looking for those individuals that enjoy working with people, and are interested in joining the Frankly Coastal family for the long term. Frankly Coastal offers full-time employees benefits, including: paid vacations & holidays, 401k programs, health-care benefits and annual bonus plans. Individuals are expected to have dependable transportation. Duties to include, but not limited to:

• Clerical work
• generally assists and supports all staff
• administrative & accounting departments
• Answer phones, screen, & redirect calls, retrieve messages from voicemail — answer questions Greet all who enter/contact our firm
• interact with Client Board Members, Unit Owners, Property Managers, Agents, etc. in person, via phone and e-mail.
• Mail pickup, sorting and distribution Courier Service, UPS, FedEx services
• E-mail correspondence
• Distribution/Billing of faxes and paid bills/documents from property managers & associations Financial reports distribution/tracking/billing
• Assist with AP/AR — check distribution, billing, deposits, print bank statements

• Mailing and Preparation/Editing of:

  Invoices/Assessments, Budget Meeting Notices, Annual Meeting Notices, Special Members Meeting Notices, Additional Newsletters, Notices, Letters as required Envelope inventory maintenance

• Assist with ongoing preparation of Administrative Procedures manuals.
• Update/Create Directories, files, folders as needed
• Signature Card Maintenance
• Maintain orderliness and cleanliness of office space and machines, restock supplies as needed
• Report copier maintenance repairs to vendor as needed
• Seasonal/Special Projects — see

Administrative Calendar Skills Required:

• Computer literate
• Word, Excel, Business software applications, Internet & E-mail
• Multi-tasking, Time Management, Customer Service, and Telephone Skills Familiarity in use of office equipment used for administrative purposes Must be “detail-oriented” and have excellent organizational skills
• Must be professional, courteous, fair, and consistent to all that we come in contact with
• Must be a ‘ ‘team player” and be willing to support and work with all staff members
• Contribute by suggesting and exploring methods to improve and make our work/methods of organization more efficient and up-to-date, ability to adapt to ongoing change in workplace

Job Type:

Full-time Pay:

From $16.00 per hour

Benefits:

401(k) Dental insurance Health insurance Paid time off Vision insurance

Schedule:

8 hour shift Monday to Friday People with a criminal record are encouraged to apply Ability to

Commute:

Naples, FL 34113 (Required) Ability to

Relocate:

Naples, FL 34113: Relocate before starting work (Required)

Work Location:

In person