Administrative Assistant Position Available In Duval, Florida

Administrative Assistant Petroleum Containment, Inc. – 3.3

Jacksonville, FL Job Details Estimated:

$38.5K – $46K a year 10 hours ago Qualifications Microsoft Word Sage Microsoft Excel Microsoft Outlook Mid-level Microsoft Office Administrative experience B2B Organizational skills Business Administration Business Associate’s degree Communication skills

Full Job Description Administrative Assistant Position Summary:

We are seeking a dedicated and detail-oriented Administrative Assistant to join our dynamic accounting team. The successful candidate for this job is resourceful, a good problem solver and organized. This role requires excellent communication skills, strong organizational abilities, and a customer-focused mindset.

Key Responsibilities:

Accounting Support:

Data entry for accounts receivable, verifying inventory management system in Sage, communication with customers regarding collections and invoice follow-up, identify discrepancies, resolves billing issues and ensures appropriate personnel is aware of inventory supply chain delays.

Customer Support:

Provide phone support to customers and vendors and monitor customer accounts to identify and follow up on overdue payments. Responsible for processing new customer credit applications and track through final approval.

Manage Customer Inquiries:

Handle customer inquiries related to billing support and invoice requests. Provide prompt and courteous responses, ensuring customer satisfaction.

Production Support:

Data entry for weekly production counts, printing open orders on a weekly basis, assisting with shipping orders as needed, communicating with plant management on incoming shipments of inventory.

Miscellaneous:

Communicate any matters or concerns to janitorial company, answer incoming calls, sorting and distributing mail

Qualifications:

Education:

Associate’s degree in Business Administration, or a related field is preferred.

Experience:

Minimum of 2 years of experience in a administrative support or similar role, preferably within a commercial or business-to-business environment.

Skills:

Detail-oriented with a high degree of accuracy. Excellent communication and interpersonal skills. Strong organizational and multitasking abilities. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) Ability to work independently and as part of a team. Ability to be flexible and support opportunities as they arise.

Key Attributes:

Customer-Focused:

A strong commitment to providing exceptional customer service and ensuring customer satisfaction.

Problem Solver:

Ability to quickly identify problems and develop effective solutions.

Team Player:

Willingness to collaborate and support team members to achieve common goals.

Adaptable:

Flexibility to adapt to changing priorities and handle multiple tasks simultaneously. Must be able to multi-task and willing to learn new skills in a fast-paced environment.

Benefits:

Competitive salary and benefits package. Opportunities for professional development and career growth. A positive and collaborative work environment. How to

Apply:

Interested candidates should submit their resume and a cover letter detailing their qualifications and experience related to this position. We are an equal opportunity employer and welcome applications from all qualified candidates.