Administrative Assistant Position Available In Duval, Florida
Tallo's Job Summary: The Administrative Assistant position requires a high-energy individual with strong organizational skills and effective communication abilities. Responsibilities include fielding communications, coordinating schedules, organizing resources, liaising with visitors, and facilitating executive-level operations. Requirements include a high school diploma, 1-2 years of relevant experience, proficiency in Microsoft Office, and a positive, resourceful attitude.
Job Description
The ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications.
Responsibilities:
+ Field inbound communications
- Answer phone calls/general email inquiries and route to the appropriate internal parties as needed. + Coordinate scheduling
- Set up meetings based on cross-functional availability for both internal and external stakeholders. + Organize internal resources
- Build out and maintain processes to keep files and office supplies organized and easily accessible. + Liaise with visitors
- Act as point person for office guests. + Communicate policies and procedures
- Alert employees of new processes, rules and regulations. + Facilitate executive-level operations
- Book travel, submit expense reports and send communications for high-level staff as needed.
Requirements:
+ High school diploma + 1-2 years experience as an administrative assistant, secretary or receptionist preferred + Strong organizational, communication, and time-management skills + Proven ability to work in a fast-paced environment + Positive, high-energy attitude + Resourcefulness, creativity, and problem-solving skill set + Familiarity with office equipment (i.e. printers, fax machines, projectors) + Proficiency in Microsoft Office (especially MS Excel and PowerPoint) Powered by JazzHR
