Administrative Assistant Position Available In Duval, Florida
Tallo's Job Summary: The Administrative Assistant role involves providing support to the Executive Team, coordinating meetings and travel, preparing documents, managing executive files, and handling confidential information. The ideal candidate has 2+ years of admin experience, strong communication skills, proficiency in Microsoft Office, and the ability to work independently. This position does not require a Bachelor's degree but values discretion and organizational skills.
Job Description
We are seeking a highly organized and proactive Administrative Assistant to support our Executive Team. In this role, you will report directly to the Executive Assistant and play a key part in ensuring the smooth operation of the executive office. The ideal candidate is detail-oriented, professional, and able to manage a variety of administrative tasks in a fast-paced environment. Key Responsibilities Provide general administrative support to members of the Executive Team Coordinate meetings, appointments, and travel arrangements Prepare and edit correspondence, communications, presentations, and other documents Assist with meeting agendas, minutes, and follow-ups Maintain and organize executive files, both digital and physical Screen calls, emails, and requests, and handle or redirect as appropriate Support the Executive Assistant in daily operations and special projects Handle confidential information with discretion and professionalism Help plan and execute internal events and executive off-sites Qualifications 2+ years of administrative experience, preferably supporting senior leaders Excellent written and verbal communication skills Strong organizational and multitasking abilities Proficiency in Microsoft Office Suite and Google Workspace Ability to work independently and as part of a team Discretion and trustworthiness in handling sensitive information Bachelor’s degree preferred, but not required
