Administrative Assistant II Position Available In Duval, Florida

Administrative Assistant

II ECS4KIDS – 3.8

Jacksonville, FL Job Details Full-time $26.61 an hour 1 day ago Benefits 403(b) matching Paid holidays Disability insurance Health insurance Dental insurance Paid time off Employee assistance program Vision insurance 403(b) Loan forgiveness Life insurance Qualifications Microsoft Word Microsoft Excel Microsoft Outlook Writing skills Mid-level Administrative experience High school diploma or GED Driver’s License Human resources Associate’s degree Communication skills

Full Job Description Description:

JOIN THE

ECS4Kids TEAM At ECS4Kids (formerly Episcopal Children’s Services), we honor young children’s immense potential by helping them enter school ready to learn. We cultivate lifelong learners by immersing children in enriching guided experiences and discovery-oriented approaches. Through programs like Voluntary Prekindergarten (VPK), Head Start, School Readiness, Child Care Resource & Referral (CCRR), and more, our dedicated professionals work with families and caregivers throughout Florida to promote children’s well-being. These enable us to strengthen key areas including motor development, cognitive development, social and emotional development, language and communication skills, and problem-solving skills. Partner with us to help empower communities to rise above generational poverty with comprehensive early childhood education and holistic family support. We have career opportunities available in several counties throughout Northeast and Central Florida. ECS4Kids offers a competitive benefit package which includes: Medical, dental and vision insurance 403(b) plan with 5% employer match Employee Assistance Program (EAP) Long-term & short-term disability insurance Employer-paid life insurance Paid holidays Generous paid time off Career development Qualifying employer for Public Service Loan Forgiveness Program

GENERAL DESCRIPTION

This position has two areas of responsibilities: Assist on the organization and coordination of the ECS central office and/or Skylark building operations and procedures and resources for organizational effectiveness and efficiency. The Administrative Assistant II provides administrative project support to the Head Start Director & Head Start Support Staff.

MAJOR RESPONSIBILITIES OF ECS CENTRAL OFFICE AND/OR SKYLARK BUILDING

Provides back-up support to Office Assistant when necessary. Oversee Central Office related services involving maintenance & repairs, janitorial services, copy machines, shredder, mailing equipment, etc.

MAJOR RESPONSIBITIES OF ADMINISTRATIVE PROJECT SUPPORT

Develop and maintain centralized reference files & filing system for the department. Resolve all incoming tasks requested thru Help Desk. Assist with the organization and implementation of special events, trainings & meetings. Assist with pre-service and in-service training as needed. Organize and maintain all materials for Policy Council meetings. Schedule and communicate appointments and meetings as requested. Coordinate orders for Head Start support staff as needed. Record minutes of meetings, as required. Coordinate all travel arrangements for conferences (hotels, travel, etc.) Order food for events and meetings. Order HS/EHS staff business cards and name badges. Make all credit card purchases. Coordinates cell phone assignments in conjunction with IT staff. Attend conferences and workshops in alignment with program duties. Coordinates car assignments for ECS vehicles. Ensure proper background clearances have been obtained via HR. Cover phone lines and reception area as needed. Provide general administrative support to the Executive Assistant as needed. All other duties as requested by the Manager of Administrative Services, Director of HS/EHS and the Chief of Center Operations. Provide general administrative support to the Executive Assistant as needed (quarterly contract maintenance, ECS timeline, etc.). (These essential job functions are not to be construed as a complete statement of duties performed. Employees will be required to perform other related marginal duties as required.)

ORGANIZATIONAL RELATIONSHIP

This position reports to the

Chief Financial Officer Requirements:

EDUCATION AND EXPERIENCE

Associates degree preferred with 2 years related administrative experience

SKILLS, KNOWLEDGE AND ABILITIES

Excellent people skills and ability to work well with a broad range of people. Ability to build and establish collaborative relationships. Ability to multi-task, prioritize and work in a fast-paced environment. Ability to work with the public in a tactful and professional manner. Ability to exercise good judgment and emotional maturity. Strong knowledge of Microsoft Word, Excel, and Outlook. Ability to communicate effectively both orally and in writing Ability to maintain confidential information. Ability to communicate, demonstrate and train others. Ability to plan and organize work as well as maintain records and prepare reports. Self-starter with the ability to perform with little direct supervision.

LICENSES, CERTIFICATION OR REGISTRATIONS

Valid driver’s license. Complete 15 hours of in-service / professional development training hours each fiscal year (July-June.

ENVIRONMENTAL CONDITIONS

Works inside in an office environment Occasional out of town travel possible

ESSENTIAL PHYSICAL SKILLS

Acceptable eyesight (with or without correction) Acceptable hearing (with or without correction) Ability to communicate both orally and in writing Ability to lift up to 50 lbs. (Reasonable accommodations will be made for otherwise qualified individuals with a disability.)