Administrative Assistant TEFAP JAX Position Available In Duval, Florida

Administrative Assistant

TEFAP JAX

Farm Share, Inc. – 3.3 Jacksonville, FL Job Details Full-time $34,320 a year 14 hours ago Benefits Health insurance Dental insurance 401(k) Paid time off Vision insurance Life insurance Qualifications Microsoft Word Microsoft Excel Microsoft Outlook Microsoft Office Data entry Organizational skills Communication skills Entry level Time management Full Job Description Farm Share, Inc. Administrative Assistant-TEFAP JAX Organization Established in 1991, Farm Share is a 501(c)(3) non-profit organization, dedicated to the recovery, sorting, packing and distribution of nutritious foods for people in need. Farm Share administers a combination of USDA commodity programs and produce recovery operations from a packinghouse located in Homestead, Florida – the heart of Miami-Dade County’s farming area. Additional facilities in Quincy, Florida, Jacksonville, Florida Palatka, Florida, Pompano Beach, Florida and West Palm Beach, Florida For more information, please visit www.farmshare.org Job Description Position Reporting to the Facility Manager, the Administrative Assistant’s main objective is to adhere to all policies and procedures for the organization while promoting Farm Share’s mission and programs. The Administrative Assistant performs the following functions: Job Description

Schedule and Calendar Management:

Coordinate appointments, meetings, and trainings

Communication:

Answer phones, manage correspondence (email, mail, faxes), and handle inquiries.

Record Keeping:

Maintain filing systems, databases, and other record-keeping systems.

Office Management:

Order supplies, manage inventory, and coordinate with vendors.

Customer Service:

Interact with clients and visitors

Data Entry and Management:

Update information in databases and spreadsheets.

Event Coordination:

Assist with the planning and execution of events

Compliance:

Ensure adherence to regulatory requirements of state-run program

Delivery:

schedule high volumes of outbound deliveries

New Agency:

Recruit, train and provide thorough and detailed onboarding process Skills

• Excellent organizational and time-management skills: Essential for managing multiple tasks and deadlines effectively.
• Strong communication and interpersonal skills: Needed for interacting with employees and other stakeholders.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook): Required for creating documents, spreadsheets, and managing communications.
• Ability to maintain confidentiality: Crucial for handling sensitive employee information.
• Strong attention to detail: Ensures accuracy in record-keeping and data entry.

Problem-Solving Skills:

The ability to identify and resolve issues efficiently and effectively.

Job Type:

Full-time Pay:

$34,320.00 per year

Benefits:

401(k) Dental insurance Health insurance Life insurance Paid time off Vision insurance

Schedule:

8 hour shift

Work Location:

In person