Office Assistant Position Available In Duval, Florida

Office Assistant

ECS4KIDS – 3.8

Jacksonville, FL Job Details Full-time $16.59 an hour 14 hours ago Benefits 403(b) matching Paid holidays Disability insurance Health insurance Dental insurance Paid time off Employee assistance program Vision insurance 403(b) Loan forgiveness Life insurance Qualifications Writing skills Microsoft Office High school diploma or GED Multi-line phone systems Communication skills Entry level

Full Job Description Description:

JOIN THE

ECS4Kids TEAM At ECS4Kids (formerly Episcopal Children’s Services), we honor young children’s immense potential by helping them enter school ready to learn. We cultivate lifelong learners by immersing children in enriching guided experiences and discovery-oriented approaches. Through programs like Voluntary Prekindergarten (VPK), Head Start, School Readiness, Child Care Resource & Referral (CCRR), and more, our dedicated professionals work with families and caregivers throughout Florida to promote children’s well-being. These enable us to strengthen key areas including motor development, cognitive development, social and emotional development, language and communication skills, and problem-solving skills. Partner with us to help empower communities to rise above generational poverty with comprehensive early childhood education and holistic family support. We have career opportunities available in several counties throughout Northeast and Central Florida. ECS4Kids offers a competitive benefit package which includes: Medical, dental and vision insurance 403(b) plan with 5% employer match Employee Assistance Program (EAP) Long-term & short-term disability insurance Employer-paid life insurance Paid holidays Generous paid time off Career development Qualifying employer for Public Service Loan Forgiveness Program

GENERAL DESCRIPTION

Provides administrative project support to the Office Administrator; performs all switchboard functions, receive guests and separate daily mail.

MAJOR RESPONSIBITIES

Answer multi-line phone lines. Gives accurate and pertinent information. Warmly welcomes staff, parents, and visitors upon arrival and departure, ensuring each individual receives courteous and professional attention at all times. Checks voice mail in general mailbox and relays messages to appropriate staff. Keeps office areas neat and organized. Maintain clean, inviting space for visitors Receives and distributes all mail, packages and deliveries. Prepares packages for delivery via Fed-Ex. Coordinate transfer and disposal of records as per the retention schedule and policies are carried out effectively. Schedule all events on our conference/training rooms. Assist with monitoring and maintaining office & cleaning supplies inventory. Help maintain all copiers – change toner, clear jams, and basic support. Make mail boxes for new employees. Assists in the coordination of office related contracts & services involving maintenance & repairs, janitorial services, copy machines, mailing equipment, etc. Assist with the organization and implementation of special events. Assists applicants/clients with paperwork prior to scheduled interview or LiveScan. Screens calls for CEO in absence of Executive Assistant. Assist administrative services in performing duties necessary to maintain the success of ECS. Stays up to date with CCRR guidelines related to client phone interactions and ensures full compliance. (These essential job functions are not to be construed as a complete statement of duties performed. Employees will be required to perform other related marginal duties as required.)

ORGANIZATIONAL RELATIONSHIP

This position reports to the Chief of Programs.

Requirements:

EDUCATION AND EXPERIENCE

High School Diploma or GED with related experience required.

SKILLS, KNOWLEDGE AND ABILIITES

Excellent people skills and ability to work well with a broad range of people Ability to communicate effectively both orally and in writing Ability to answer multi-line phone system in an appealing manner and direct phone calls accordingly Ability to multi-task, prioritize and work in a fast-paced environment Knowledge of Microsoft Office products Ability to perform with little direct supervision Ability to work with employees and the public in a tactful and professional manner Ability to exercise good judgment and emotional maturity Ability to maintain confidential information Ability to plan and organize work as well as maintain records

ENVIRONMENTAL CONDITIONS

Works in an office environment

ESSENTIAL PHYSICAL SKILLS

Regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. Occasionally required to stand, walk and stoop, kneel, crouch, or crawl. Must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and ability to adjust focus. (Reasonable accommodations will be made for otherwise qualified individuals with a disability)