Office Assistant Position Available In Duval, Florida

Office Assistant Transform Staffing Jacksonville, FL 32257 Overview We are a multi-state staffing company that that recruits, hires, and places workers with client companies that need temporary, contract, or permanent labor. We are seeking a dedicated and detail-oriented Office Assistant (official title “Branch Coordinator”) to join our team. This role is essential in ensuring the smooth operation of our Jacksonville branch. The ideal candidate will possess strong organizational skills, a customer service mindset, and the ability to manage multiple tasks efficiently. If you thrive in a dynamic setting and enjoy supporting others, we encourage you to apply. Duties Promptly and warmly greet guests Answer incoming calls, route to the appropriate staff member, or take accurate messages and distribute accordingly Retrieve voicemails and distribute as needed Schedule appointments for team members Schedule interviews for public job seekers and in-office recruiters Provide exceptional customer service to clients and visitors Assist with office management tasks, including filing and organizing documents Track activity, log activity, maintain and update logs, and present various reports using specialized software Perform proofreading of documents to ensure accuracy and professionalism Work closely with recruiters and clients on projects for forecasting future labor needs Work closely with recruiters and clients on retention projects Review applications for accuracy, content, and completion Assist with sensitive employment onboarding steps protected by employment law such as background screening, background screening, I-9 and E-Verify completion, and other compliance documentation Maintain an organized office environment conducive to productivity which includes 5-10 minutes of light cleaning duties each day Requirements Proven experience in an office assistant, office manager, or similar role Strong organizational skills with the ability to prioritize tasks effectively Proficiency in computer systems and software applications Excellent verbal and written communication skills Experience in customer service with a friendly demeanor Ability to handle confidential information with discretion Bilingual skills are a plus but not mandatory Join our team!

Job Type:

Full-time Pay:

$19.00 – $20.00 per hour Expected hours: 40 per week

Benefits:

401(k) Dental insurance Health insurance Life insurance Paid time off Professional development assistance Tuition reimbursement Vision insurance

Schedule:

8 hour shift Day shift Monday to Friday No weekends

Education:

High school or equivalent (Required)

Experience:

Office:

1 year (Required)

Language:

English (Required) Spanish (Preferred) Ability to

Commute:

Jacksonville, FL 32257 (Required)

Work Location:

In person