Senior Department Secretary- OBGYN-Full Time- Days – 47690 Position Available In Duval, Florida

$0k
Salary Not Available
Position range in Florida $36k

• $45k Per Year Senior Department Secretary
• OBGYN-Full Time
• Days
• 47690
  UF Health Jacksonville
• University of Florida Health

Occupation:

Medical Secretaries and Administrative Assistants

Location:

Jacksonville, FL

• 32209
  Positions available: 1
  Job #: 12473621

Source:

Employ Florida

Posted:

2/28/2025

Updated:

2/28/2025

Expires:

4/29/2025

Web Site:

Employ Florida
Onsite /

Remote:

Work onsite all of the time

Job Type:

Regular, Full Time (30 Hours or More), Permanent Employment, Day Shift

Agency Job ID:

47690 Job Requirements and Properties Help for Job Requirements and Properties. Opens a new window. Job Requirements and Properties Help for Job Requirements and Properties. Opens a new window. HS 24 Job Description Help for Job Description. Opens a new window. Job Description Help for Job Description. Opens a new window.
Job Description
Overview

JOB DUTIES

Using sound judgment and Initiative, provides direct support for the department Faculty and Management including Physician Assistants and ARNP’s. Reports directly to the 1mmed1ate manager for the specific practice or outpatient department. Applies organizational skills to perform a variety of Senior Department Secretary duties. Prioritizes heavy work volume in a fast paced environment, handling time sensitive or critical situations.

Responsibilities Essential Functions:

Organizes and performs all office and administrative clerical functions including, but not limited to facilitating communications within a large multi-site
practice. Fields interactions with the clients (other providers, patients, internal and external customers). Manages division schedules by maintaining calendars for department personnel, organizing meetings, conferences, teleconferences, and travel This includes timely distribution of schedule updates and notifications via Outlook, QGenda, as well as to appropriate team members al the clinical sites to open/close/adjust individual clinics or template changes Assists faculty and APPs with credentialing and license renewals including, but not limited to: medical staff recertification, provider enrollment renewals, medical license.

DEA, NICA, BLS

for APPs, etc. Performs monthly faculty leave audits by comparing faculty leave requests to clinic and department calendars, division schedules to ensure accurate reporting of leave. Utilizes the Reported Time and Leave by Department and Leave Accruals, Usage and Balances by Pay Period by Department reports within myUFL to ensure leave has been accurately reported. Reports discrepancies to Admin Affairs staff for corrections when needed. Fiscal responsibilities include submission of check requests, documenting expenditures on spreadsheets for order related supplies and processing large volumes of travel based on stale and federal regulations. Processes payments and expense reimbursements via Corcentric for faculty and APPs

• Provides backup coverage I cross coverage for other administrative clerical team members.

Develop/edit/update PowerPoint presentations, CV’s and scholarly activities for Faculty, Residents, Students and Fellows. Post Shift admin and block schedules for faculty. residents, fellows and PA, as necessary.

Qualifications Experience Requirements:

2 years-Medical office or medical related facility. Experience in relevant position may be substituted for education on a year-to-year equivalency basis.

Education Requirements:

High School Diploma or GED equivalent required
Associates preferred

Additional Duties:

Additional duties as assigned may vary. UFJPI is an Equal Opportunity Employer and Drugfree Workplace Help for Employer Information. Opens a new window.