2024 – 2025 Administrative Secretary II – 12 Month Position Available In Escambia, Florida

Salary Not Available 2024

• 2025 Administrative Secretary II
• 12 Month
  Escambia County School District

Location:

Pensacola, FL

• 32505
  Positions available: 1
  Job #: 00070301

Source:

Escambia County School District

Posted:

5/9/2025

Expires:

5/15/2025

Web Site:

ecsd-fl.schoolloop.com

Job Type:

Full Time (30 Hours or More) Job Requirements and Properties Help for Job Requirements and Properties. Opens a new window. Job Requirements and Properties Help for Job Requirements and Properties. Opens a new window. Job Description Help for Job Description. Opens a new window. Job Description Help for Job Description. Opens a new window.

JOB SUMMARY

The purpose of this position is to provide routine to moderately complex administrative support
involving secretarial duties, promoting efficient and organized operation of office activities in
the assigned functional area or administrative department.

ESSENTIAL JOB FUNCTIONS

• Provides leadership of daily clerical/secretarial operations; plans, implements, and supervises clerical work for the assigned department and/or office; promotes and
  makes recommendations to improve efficiency of office procedures; acts in a
  confidential capacity in related administrative office tasks.
• Generates routine and specialized correspondence, articles, memos, agendas,
  orders, reports, forms, manuals, or other relevant materials appropriate to the
  assigned office; researches, develops, and generates material for meetings, special
  projects, and official correspondence.
• Greets visitors and directs them to the appropriate area.
• Receives public inquiries and concerns, ascertaining the nature of the request, and
  resolving personally, directing it to the appropriate individual or department, or acting
  as liaison to the appropriate management personnel.
• Interprets rules, regulations, policies, and procedures to employees and the general
  public as related to the department as needed.
• Researches and administers the preparation and distribution of various special
  reports, notices, and other relevant materials for the dissemination of information to
  various District and School personnel.
• Receives and screens telephone calls, greets office visitors, and provides information
  requiring a broad knowledge of department operations, policies, and procedures.
• Maintains control of incoming and outgoing correspondence and documents to ensure
  timely replies.
• Records, transcribes, types, and proofs stenographic dictation and minutes utilizing
  stenography and/or tape recording equipment. Reviews work product for content
  accuracy, punctuation, grammar, spacing, and general appearance as needed. Page 1 of 3
• Administrative Secretary II Escambia County School District
• Compiles and maintains accurate and up-to-date records such as mailing lists, expense account information, incoming and outgoing items related to deliveries and
  transactions, data, and other bookkeeping duties.
• Assists department management with various special projects or programs. May
  oversee the receipt balancing, deposits, and reconciliation of internal accounts.
• Organizes the maintenance of office supplies and inventory.
• Schedules conferences and meetings; coordinates meetings and staff action.
• Advises staff, officials, and the general public on departmental operations, policies,
  and procedures.
• Makes use of available tools to improve work efficiency and accuracy; analyzes needs
  to recommend improvements.
• Prepares and/or supervises the preparation of reports, documents, etc. Plans,
  assigns, and reviews the work of subordinate clerical and secretarial personnel.
• Conducts required research and data search and compiles pertinent documents for
  the preparation of budget revenue, or financial reports.
• Performs various basic accounting duties according to generally accepted standard
  accounting principles, established procedures, departmental guidelines, and
  regulatory requirements applicable to the work.
• Assists in the compilation of the budget, including typing, calculating, and coordinating
  completion; maintains budget records throughout the year, documenting balances,
  expenditures, transfers, and amendments; reconciles budget and prepares financial
  reports.
• Maintains complex fiscal, operating, personnel, payroll, and activity records and
  routine and confidential office files; indexes documents for filing, locates, and
  periodically purges records.
• Processes documentation for new students and new hires.
• Inputs data for purchasing cards, requisitions, and purchase orders.
• Handles all aspects of bus maintenance, including scheduling, obtaining preventative
  maintenance and repairs, obtaining additional buses, and providing dispatch with
  information on buses that are temporarily out of service as needed.
• Assists with hearing exams and vision screenings, as well as all related documentation
  as needed.
• Reserves travel and rentals for staff trips as needed.
• Maintains office supplies and inventory.
• Maintains attendance data.
• Performs other duties as assigned.

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MINIMUM REQUIREMENTS

• High school diploma or equivalent, with some college-level coursework preferred.
• Two (2) years of responsible secretarial or administrative support experience, and the ability to type at a prescribed rate of speed.
• An equivalent combination of education, training, and experience which provides the required knowledge, skills, and abilities to perform the essential functions of the job.

KNOWLEDGE, SKILLS, AND ABILITIES

• Requires the ability to display knowledge of business English, spelling, and punctuation.
• Requires the ability to display knowledge of computer principles, techniques, and procedures. Page 2 of 3
• Administrative Secretary II Escambia County School District
• Requires the ability to display knowledge of operating principles and characteristics of information systems and associated computer hardware and software utilized by the department.
• Requires the ability to display knowledge of the use of specified computer applications involving word processing, data entry, and/or standard report generation.
• Requires the ability to display knowledge of specifics of an applied occupational field.
• Requires the ability to display knowledge of standard office practices, procedures, and equipment.
• Requires the ability to display knowledge of basic accounting mathematics, bookkeeping methods, and principles.
• Requires the ability to display analytical skills necessary to perform numerical calculations to obtain totals, balanc
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