Administrative Assistant Position Available In Escambia, Florida

Description We are looking for a reliable and detail-oriented Administrative Assistant to join our team in Pensacola, Florida. This long-term contract position involves supporting office operations, assisting tenants, and ensuring smooth communication and administrative processes. You will play a key role in delivering exceptional customer service and maintaining a welcoming environment for tenants and visitors.

Responsibilities:

• Serve as the primary point of contact in the office, answering inbound and outbound calls and addressing tenant inquiries.
• Resolve tenant concerns effectively, escalating issues as necessary while maintaining a calm and detail-oriented demeanor.
• Conduct guided tours of residential properties for prospective tenants, showcasing available units.
• Manage office administrative tasks, including scheduling appointments, data entry, and email correspondence.
• Utilize property management software, such as Yardi, to update tenant records and maintain accurate documentation.
• Collaborate with other staff members on-site and remotely to ensure smooth property operations.
• Assist with collections functions and follow up with tenants regarding payments as needed.
• Maintain security protocols as a key holder, ensuring proper logins and access procedures within the office.
• Uphold a business casual dress code while providing excellent customer service to tenants and visitors.
• Support leasing activities and administrative proceedings, ensuring compliance with property management regulations. Requirements
• Minimum of 5 years of experience in administrative roles, customer service, or property management.
• Strong conflict resolution skills and the ability to handle tenant concerns professionally.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Experience with property management systems, such as Yardi, is highly preferred.
• Exceptional communication skills, both written and verbal, to effectively correspond with tenants and staff.
• Demonstrated ability to manage multiple tasks efficiently and independently in a fast-paced environment.
• Trustworthy and reliable, with the ability to work autonomously as the sole office employee.
• Familiarity with residential property management and leasing procedures is a plus.

TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity – whenever you choose – even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .