Administrative Assistant Position Available In Escambia, Florida

Administrative Assistant Sapphire Gardens Pensacola, FL 32506 An Assisted Living Receptionist greets visitors, answers phones, and provides administrative support, acting as a first point of contact for residents, their families, and staff. They create a welcoming and organized environment by managing appointments, handling inquiries, and coordinating communication. They also perform light clerical duties and ensure building security.

Key Responsibilities:

Greeting and Assisting Visitors:

Welcoming residents, visitors, and staff with a friendly and helpful attitude, providing information about the facility.

Answering Phones and Managing Inquiries:

Handling incoming calls, taking messages, and directing calls to the appropriate staff.

Scheduling Appointments:

Assisting residents with scheduling appointments with healthcare professionals or other services.

Mail and Package Handling:

Receiving, sorting, and distributing mail and packages.

Maintaining Records:

Keeping accurate records of visitors, deliveries, and appointments, and updating resident information.

Administrative Support:

Assisting with tasks like data entry, filing, and preparing documents.

Ensuring Building Security:

Monitoring visitor access and maintaining a safe and secure environment. Coordinating with

Staff:

Communicating with healthcare staff regarding resident needs and relaying information to relevant parties. Creating a

Welcoming Atmosphere:

Providing a positive and helpful first impression for everyone entering the facility.

Following Policies and Procedures:

Adhering to the facility’s established policies and procedures.

Skills and Qualifications:

Excellent Customer Service:

Strong interpersonal and communication skills. Attention to

Detail:

Accuracy in record-keeping and communication.

Multitasking:

Ability to handle multiple tasks and prioritize effectively.

Computer Proficiency:

Basic computer skills for data entry and communication.

Problem-Solving Skills:

Ability to address inquiries and resolve issues efficiently.

Professionalism:

Maintaining a positive and respectful demeanor with residents, families, and staff. Ability to work well as part of a team .

Job Type:

Full-time Pay:

From $16.00 per hour Expected hours: 40 per week

Benefits:

Life insurance

Schedule:

8 hour shift Day shift Overnight shift

Work Location:

In person