Administrative Assistant Position Available In Escambia, Florida

Administrative Assistant 4.5 4.5 out of 5 stars Pensacola, FL 32514 Wiginton Fire Systems is currently seeking a highly organized and motivated Administrative Assistant to support our Pensacola Branch. This role is ideal for someone with administrative experience in the construction industry, preferably with a fire protection or fire sprinkler systems background. If you’re ready to work in a fast-paced environment where your skills directly impact you and you’re looking for more than just a job, we want to hear from you.

Key Responsibilities:

Manage and coordinate the Pensacola Branch calendar, including scheduling and rescheduling inspections and appointments. Serve as the primary point of contact for customers, inspectors, and service technicians, ensuring top-tier customer service. Create and maintain service records in both digital databases and physical files at the Pensacola Branch. Coordinate with technicians and internal teams to ensure efficient execution of all service orders. Follow up on inspection reports by generating timely repair quotations. Assist with branch financial tasks and provide regular invoicing reports to the Area Manager. Provide administrative support to sister branches (Gainesville and Jacksonville) as needed. Perform other administrative duties as assigned to support the daily operations of the Pensacola Branch.

What We’re Looking For:

High school diploma or equivalent (required) Previous administrative experience in fire protection, the fire sprinkler trade, or construction (strongly preferred) Familiarity with NFPA standards is a plus Excellent communication, organization, and time management skills Proficiency in Microsoft Office Suite Experience using ERP software (Microsoft Dynamics GP preferred) Strong work ethic with the ability to focus and thrive during mentally demanding tasks Must pass a background check, have a clean MVR, and pass a drug screening Why Join Wiginton Fire Systems? Wiginton Fire Systems is proud to be 100% employee-owned. We’re not just a team. We’re a family. Many of our administrative professionals have been with us for 10 years or more, and for good reason.

We offer:

Outstanding Benefits:

Employee Ownership. Share in the company’s success with our employee stock ownership program. Retirement Security. Enjoy a robust 401(k) with company match. Comprehensive Insurance. High-quality, low-cost health, dental, vision, and life insurance. Disability Coverage. Short-term and long-term disability plans to protect your income. Flexible Spending Account. Use pre-tax dollars for eligible medical expenses. Paid Time Off. Begin accruing PTO from day one and enjoy eligibility for paid time off at just 90 days. Wellness Rewards. Earn incentives for maintaining healthy habits. Work-Life Balance. We believe in maintaining a low-drama, supportive work culture where people love to come to work.

Job Details:

Location:

Pensacola, FL Department:

Pensacola Branch Job Type:

Full-Time Experience Level:

Experienced Compensation:

$18.00 to $22.00 per hour (based on experience) If you’re ready to take the next step in your career with a stable, supportive, and people-first company, apply today. At Wiginton, you’re not just finding a job. You’re finding a home.