Administrative Assistant – Building Services Department Position Available In Escambia, Florida

Salary Not Available
Position range in Florida $51k•$79k Per Year Administrative Assistant•Building Services Department
Escambia County, FL

Occupation:

Executive Secretaries and Executive Administrative Assistants

Location:

Pensacola, FL•32534
Positions available: 1
Job #: 2047140969

Source:

Escambia County, FL

Posted:

4/11/2025

Web Site:

myescambia.com

Job Type:

Full Time (30 Hours or More) Job Requirements and Properties Help for Job Requirements and Properties. Opens a new window. Job Requirements and Properties Help for Job Requirements and Properties. Opens a new window. Job Description Help for Job Description. Opens a new window. Job Description Help for Job Description. Opens a new window.
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Close Date:

April 20th, 2025•This class performs complex and technical administrative duties for a department, division, unit, or group, including correspondence administration, researching and responding to public inquiries, administrative workflow administration, and records administration; and may act in lead or senior worker capacity.

EXAMPLES OF DUTIES

May serve as a lead to lower level staff by prioritizing and assigning work, training staff on work methods and procedures, and/or performing other related activities Organizes, coordinates, and administers a variety of specialized programs and/or activities involving complex technical administrative support requiring specialized knowledge in assigned area of responsibility Initiates, processes, prepares, records, and/or reviews routine, complex, and/or specialized paperwork, forms, reports, and/or confidential information related to assigned area of responsibility, ensuring completeness and accuracy of information; maintains related records; may notarize documents utilizing established guidelines and procedures Responds to telephone, e-mail, written, and in-person inquiries from the Board, the public, departments within the Agency, and/or other interested parties; provides answers and information requiring knowledge of departmental policies and procedures; and collect funds and issue receipts Maintains a variety of records, files, and information for assigned area of responsibility to ensure compliance with applicable rules and guidelines; audits files for completeness and accuracy; categorizes and maintains technical manual Independently drafts, composes, and types a variety of business documents, including letters, memos, charts, newsletters, technical specifications, and/or other related documents; maintains confidentiality regarding sensitive issues Organizes, monitors and maintains inventory, supplies, equipment, and/or other related items; initiates service and/or repairs of applicable items Serves as a liaison with employees and external organizations, including representing the department at a variety of meetings, public events, training sessions, on committees, and/or other related events Assists with budget preparation by preparing cost estimates and assisting with preparing budget recommendations Performs other duties as assigned

TYPICAL QUALIFICATIONS

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Minimum Qualification Requirements:

Training and Experience:

High School Diploma or equivalent (G.E.D.), typing speed of 35 wpm without errors, basic math and reading skills, and five years of experience in a clerical or secretarial position; or, a combination of education and experience equivalent to these requirements.

Licenses and Certifications:

NCIC certification is required for individuals assigned to the Road Prison Knowledge, Skills, Abilities, and Other Characteristics (KSAOs): project management principles research and reporting methods public relations principles specialized terminology, procedures, policies, and practices in assigned area of responsibility applicable Federal, State, and local laws, rules, regulations, codes, and/or statutes basic mathematical principles routine bookkeeping principles and practices modern office procedures, methods, and equipment basic filing and recordkeeping principles prioritizing work tasks reviewing work methods and/or procedures and making recommendations for improvement using a computer and related software applications monitoring activities in assigned area of responsibility collecting, organizing, and presenting complex technical data designing and preparing reports and forms providing customer service proofreading and editing documents utilizing modern office equipment performing mathematical calculations communication and interpersonal skills as applied to interaction with coworkers, supervisor, the general public, et
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