Administrative Assistant / Staff Assistant ( LOCALS ONLY ) — Remote and Onsite Twice a week Position Available In Escambia, Florida
Tallo's Job Summary: To assist the department leadership team, the Administrative Assistant / Staff Assistant position in Pensacola, FL involves analyzing and evaluating department activities, coordinating cross-division actions, providing administrative support, preparing reports, maintaining data, coordinating meetings and travel, and handling phone calls. The role requires confidentiality, independent work, clerical experience, budget knowledge, communication skills, and proficiency in software tools. Zillion Technologies is hiring for this position, which involves remote work and onsite presence twice a week.
Job Description
Salary Not Available
Position range in Florida $51k
- $79k Per Year Administrative Assistant / Staff Assistant ( LOCALS ONLY )
- Remote and Onsite Twice a week
Zillion Technologies
Occupation:
Executive Secretaries and Executive Administrative Assistants
Location:
Pensacola, FL
- 32534
Positions available: 1
Job #: jo_1883604631
Source:
Dice.com
Posted:
4/28/2025
Web Site:
www.dice.com
Job Type:
Contract, Full Time (30 Hours or More) Job Requirements and Properties Help for Job Requirements and Properties. Opens a new window. Job Requirements and Properties Help for Job Requirements and Properties. Opens a new window. Job Description Help for Partial Job Description. Opens a new window. Job Description Help for Partial Job Description. Opens a new window.
Job Details
THIS IS A DIRECT BANKING CLIENT REQUIREMENT
! Those authorized to work without sponsorship are encouraged to apply please. Reach Shaily Sharma
- || 908-CALL-487-NOW-4334
Duration:
Long Term Ongoing Project with NO end
Date Location :
Remote and Onsite Twice a week ( Pensacola, FL )
Basic Purpose:
To assist the department leadership team in analyzing and evaluating the activities of the department/division, to coordinate actions that cross division lines and to provide administrative support. Assist in leading basic/routine tasks of moderate latitude and impact requiring moderate analysis and solve problems of moderate complexity.
Responsibilities:
- Collect, prepare and maintain data for analysis, reports and reference
- Coordinate and prepare agendas for meetings, events and presentations
- Coordinate travel arrangements, prepare authorizations and review expense reports
- Monitor, field and direct phone calls; document as required
- Order supplies/services and reconcile invoices
- Partner with leadership to coordinate, execute and maintain programs and initiatives
- Prepare and submit budget requirements for Annual Financial Plan (AFP)
- Under supervision
- Proofread and edit content for standardization to ensure clarity and accuracy
- Remain abreast of corporate business plans and marketing efforts
- Represent the department/division/branch in disaster recovery plans
- Research and evaluate operational issues, inquiries and/or complaints
- Review internal studies and surveys to provide summaries to leadership
- Contribute to a culture of collaboration by actively working across business lines, communicating knowledge and business processes to other business units
- Plan, develop, implement and maintain new and existing programs, campaigns and special offers
- Recommend and implement technical/electronic enhancements to improve administrative operations
- Identify areas of improvement; determine solutions; implement enhancements/changes to improve operations, standards and results
- Perform other duties as assigned
Qualifications and Education Requirements:
- Ability to maintain confidentiality and demonstrate integrity
- Ability to work independently and in a team environment
- Experience in performing clerical or administrative duties/responsibilities
- Working knowledge of expense tracking, budget preparation and administration
- Basic skill interacting with staff, management, vendors and members diplomatically and tactfully
- Effective administrative support skills, methods and procedures
- Effective database and presentation software skills
- Effective organizational, planning and time management skills
- Effective research, analytical, and problem solving skills
- Effective skill communicating with all levels within an organization
- Effective skill exercising initiative and using good judgment to make sound decisions
- Effective skill presenting findings, conclusions, alternatives and information clearly and concisely
- Effective verbal and written communication skills
- Effective word processing and spreadsheet software skills
- Desired
- Associate’s Degree in Business Administration or in a related field Thanks, Shaily Sharma Zillion Technologies Inc. Asst. Director Talent Acquisition Reach Shaily Sharma
- || 908-CALL-487-NOW-4334 Employers have access to artificial intelligence language tools (“AI”) that help generate and enhance job descriptions and AI may have been used to create this description.
The position description has been reviewed for accuracy and Dice believes it to correctly reflect the job opportunity. Additional Information Help for Additional Information. Opens a new window. Additional Information Help for Additional Information. Opens a new window.
Skills Administrative Assistant Research communication skills excel planning spreadsheet time management word processing written communication Business Administration Budget Analytical Skill Administrative Support Collaboration Business Process Presentation Software Problem Solving Staff Management Leadership Help for Employer Information. Opens a new window.
