Administrative Assistant Position Available In Hillsborough, Florida

Administrative Assistant Coastline Cooling Tampa, FL Job Details Full-time $20 – $25 an hour 23 hours ago Benefits Health savings account Paid holidays Health insurance Dental insurance 401(k) Flexible spending account Tuition reimbursement Paid time off Parental leave Employee assistance program Vision insurance 401(k) matching Employee discount Flexible schedule Life insurance Qualifications CRM software Customer service Salesforce Event planning Accounting software NetSuite HVAC/R Mid-level QuickBooks Organizational skills Leadership Communication skills Office experience Full Job Description About Us Coastline is a trusted provider of heating, ventilation, and air conditioning (HVAC), refrigeration, & appliance service dedicated to delivering top-quality solutions to commercial and residential clients. We are looking for an Operations Assistant to help us accomplish our daily operational targets, ensure efficient workflow, and support our team in delivering exceptional customer service. Job Summary As the Operations Assistant , you will help ensure a smooth operation of the office, coordinating administrative tasks, managing customer interactions, and supporting field technicians. You will play a crucial role in scheduling, billing, and overall organization to ensure the business runs efficiently. We keep the following segments operational on a daily basis: Healthcare and Medical Convenience Stores and Supermarkets Schools, Colleges and Universities Restaurants and Bars Hotels and Resorts United States Military Key Responsibilities ✅ Office Administration Daily office operations and ensure workflow efficiency. Maintain organized records, files, and documentation. Order office supplies and ensure office equipment is operational. ✅ Customer Service & Scheduling Serve as a point of contact for customers via phone and email. Schedule service appointments and dispatch technicians. Handle customer inquiries, complaints, and follow-ups professionally. ✅ Accounting & Billing Process invoices, payments, and payroll. Assist with accounts receivable and payable. Assist with financial reporting and budget management. ✅ HR & Team Support Assist with recruiting, onboarding, and training of staff. Verify and record employee timesheets. Foster a positive and organized office culture. ✅ Compliance & Reporting Ensure the company adheres to local, state, and federal regulations. Maintain licensing, insurance, and permit documentation. Generate reports on business performance, scheduling, and customer satisfaction. Qualifications & Skills 2+ years of professional office experience (construction industry a plus). Proficient with Accounting software like QuickBooks or Netsuite. Proficient with CRM software like Salesforce or Service Titan. Strong organizational and multitasking skills . Excellent customer service and communication abilities. Knowledge of HVAC/R terminology is a plus. Ability to work in a fast-paced, team-oriented environment . Benefits Competitive Salary Performance Bonuses Health, Dental & Life Insurance Maternity Leave 401-K Paid Time Off & Holidays Professional Development Opportunities Join Our Team! If you are a proactive, detail-oriented professional who enjoys keeping things running smoothly, we’d love to hear from you! Apply today and become a key part of our growing HVAC/R business.

Job Type:

Full-time Pay:

$20.00 – $25.00 per hour Expected hours: 40 per week

Benefits:

401(k) 401(k) matching Dental insurance Employee assistance program Employee discount Flexible schedule Flexible spending account Health insurance Health savings account Life insurance Paid time off Tuition reimbursement Vision insurance

Schedule:

8 hour shift Day shift Monday to

Friday Work Location:

In person