Administrative Assistant Position Available In Hillsborough, Florida

Description We are looking for a personable and proactive Administrative Assistant to join our team in Tampa, Florida. This position offers a blend of administrative tasks, client interaction, and collaboration with various teams, making it ideal for someone who thrives in a dynamic and organized setting.

Responsibilities:

• Manage scheduling and calendar coordination for the team, ensuring meetings and conferences are efficiently organized.
• Arrange travel plans and itineraries, handling all logistics to meet team needs.
• Process expense reports accurately using Concur, maintaining compliance with company policies.
• Oversee the stocking of the break room and coordinate catered lunches.
• Order and maintain office supplies to ensure resources are readily available for staff.
• Prepare conference rooms for meetings, keeping the space tidy and well-maintained.
• Handle building-related tasks such as ordering parking decals for new hires and submitting maintenance requests.
• Serve as the initial point of contact at the front desk, greeting clients and visitors with courtesy and professionalism.
• Collaborate with the administrative team to support office-wide initiatives and improve workflows. This is a permanent opportunity that will pay up to $65,000 depending upon experience. Please apply to Jane Gearhart if interested! Requirements
• Minimum of 3 years of experience in an administrative role, preferably supporting multiple teams.
• Proficiency in Concur for expense management and reporting.
• Strong knowledge of Microsoft Office Suite, including Outlook, Excel, and Teams.
• Excellent communication skills, both written and verbal, with a focus on proper grammar.
• Demonstrated ability to work proactively and adapt to varying needs within the office.
• Friendly and detail-oriented approach, capable of interacting effectively with diverse personalities.
• Detail-oriented with strong organizational skills to manage multiple tasks efficiently.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity – whenever you choose – even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .