Administrative Assistant Position Available In Hillsborough, Florida
Tallo's Job Summary: The Administrative Assistant role involves vendor onboarding and compliance tasks, including managing insurance documentation, updating system data, and creating contracts. The position requires strong attention to detail, time management skills, and proficiency in Microsoft Office Suite. This onsite role in Miami offers stability and potential for extension to a full-time position.
Job Description
Job Title:
Vendor Onboarding and Compliance Specialist Job Description This role is responsible for onboarding and converting vendors from a company recently acquired by our client. The ideal candidate will identify process improvement opportunities, manage time efficiently to execute workload, and recognize situations requiring escalation. Responsibilities Collect and submit required insurance documentation from suppliers and vendors through a standardized outreach process. Run reports through semi-automated processes to evaluate vendor/supplier insurance compliance status. Review current system data for accuracy and update as needed. Utilize systems for the creation and management of contracts. Utilize vendor portals for trade partner setup and management. Process requests from field partners and offices to change vendors/supplier hold status. Process requests through Service Now to update vendor/supplier data. Support the creation of new supplier/vendor agreements and review submitted documents for completeness. Essential Skills Document control Administrative support Microsoft Excel Document management Contract management Supplier management DocuSign Medical record management Legal assistance Insurance verification Strong attention to detail Excellent time management skills Strong verbal and written communication skills Proficient computer skills including Microsoft Office Suite (Word, PowerPoint, Outlook, and Excel) Data entry Analytical skills Data integrity Additional Skills & Qualifications Spanish bilingual is a plus Attention to detail and organization skills Past experience managing vendor contracts Experience collecting certificates of insurance Work Environment This role requires working onsite from 8 AM to 5 PM or 9 AM to 6 PM, Monday through Friday, in a nice office setting with cubicle-style desks located near International Mall and the Airport. Associates will report to a manager based out of Miami. This position offers a stable company environment and a great foot in the door, with potential for extension beyond 90 days and the possibility of becoming a full-time role.
