Administrative Assistant Position Available In Hillsborough, Florida

Administrative Assistant Data-Tech – 2.2 Tampa, FL Job Details Full-time $15 – $18 an hour 1 day ago Benefits Wellness program Health insurance Dental insurance 401(k) Flexible spending account Paid time off Parental leave Employee assistance program Vision insurance 401(k) matching Professional development assistance Flexible schedule Life insurance Retirement plan Qualifications Microsoft PowerPoint Microsoft Word Microsoft Excel Microsoft Outlook Customer service Administrative experience (1-2 years) Microsoft Office Administrative experience High school diploma or GED Paychex Data entry Contracts Office management Proofreading 1 year Microsoft Outlook Calendar Communication skills Administrative experience (Less than 1 year) Entry level Full Job Description Are you ready to join one of Tampa Bay Times’ Top Workplaces of 2025?! We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. This position is responsible for daily clerical duties, managerial follow-up on various directives, organizational duties, and supporting productivity and efficiency efforts for the Sales Team. The Administrative Assistant will also be responsible for documenting meeting minutes, data entry, scheduling, and keeping administrative functions in working order. The Administrative Assistant should be a highly motivated self-starter with a proactive approach and impeccable organization and attention-to-detail. The ideal candidate will be responsible for providing comprehensive administrative support, ensuring smooth office operations, and enhancing overall productivity. This role requires excellent communication skills, a strong ability to manage multiple tasks, and a proactive approach to problem-solving. Primary Job Duties Perform data entry tasks with accuracy and efficiency. Support team members with building and finalizing quotes, proposals, presentations, events, and other duties as needed. Update and order various client facing materials, sales collateral, and company ‘swag’ for gifts, raffles, and other events. Maintain accurate and updated client information in all systems. Send Welcome Emails to introduce new clients to the company. Coordinate sales initiatives with Marketing to align marketing campaigns with various products/services based on organizational and strategic goals. Assist in upselling and educating internal team members on various Sales Spiffs and upselling initiatives. Provide exceptional customer service by addressing inquiries and resolving issues promptly via phone, email, and in person communication. Manage Sales Team schedules and calendars, including coordinating internal and external meetings and organizing client/vendor visits when appropriate. Organize and file documents systematically for easy retrieval. Utilize computer software for various administrative tasks, including Microsoft Office 365 and internal software systems. Assist in proofreading documents to ensure clarity and correctness. Qualifications High school diploma required. Minimum of 1 year experience as an Administrative Assistant or in a similar role. Experience with legal contracts, quotes, or SLAs preferred. Strong data entry skills with attention to detail. Excellent customer service abilities and interpersonal skills. Proficient in office management practices and procedures. Proficiency with Microsoft Office 365 programs (Word, PowerPoint, Excel, Outlook) Strong proofreading skills to maintain high-quality documentation. Employee Benefits Paid Time Off 401K Contribution Plan (we match 100% up to 4% of an employee’s annual salary) Individual and Dependent Medical Insurance Individual and Family Dental Insurance Individual and Family Vision Insurance Life Insurance (100% employer paid) BalanceCare (24/7 Confidential Healthcare Services) Paychex Flex (Access and edit direct deposit info, pay stubs, health & benefits anytime, anywhere) BalanceWorks (Integrated EAP, Work/Life, Fitness Rewards and Wellness Program) Flexible Spending Account Employee Recognition Program Professional Development Program and Employer Sponsored Training/Certifications Employer Sponsored Lunches and Events Casual Fridays (Wear jeans to work every Friday!)

Physical Requirements and Working Conditions:

Must possess the mobility to work in a standard office setting (on site or off), and to use standard office equipment, including a computer, concentration to maintain attention to detail despite interruptions, strength to lift and carry objects weighing up to 50 pounds; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and/ or over the telephone. Must be able to sit/stand for extended periods of time. Must be able to drive a motorized vehicle.

APPLY NOW!

If you believe you meet the above qualifications and are interested in joining an organization that supports its employees and is committed to helping them reach their full potential, we encourage you to apply now! Data Tech is an Equal Opportunity Employer. We do not discriminate on the basis of race/color/religion/sex/national origin/veteran status/disability/age/sexual orientation/gender identity/marital status, or any other characteristic protected by law.

Job Type:

Full-time Pay:

$15.00 – $18.00 per hour Expected hours: 40 per week

Benefits:

401(k) 401(k) matching Dental insurance Employee assistance program Flexible schedule Flexible spending account Health insurance Life insurance Paid time off Parental leave Professional development assistance Retirement plan Vision insurance

Schedule:

8 hour shift Day shift Monday to Friday No weekends People with a criminal record are encouraged to apply

Work Location:

In person