Administrative Assistant- Resource & Case Transfer Position Available In Hillsborough, Florida

Administrative Assistant- Resource & Case Transfer Childrens Network Of Hillsborough Llc Tampa, FL Job Details Full-time $19 an hour 5 hours ago Qualifications Mid-level Microsoft Office Administrative experience High school diploma or GED Driver’s License Supervising experience Associate’s degree Communication skills Editing Full Job Description Mission Statement The Children’s Network of Hillsborough is committed to working with the community to protect children and preserve families. General Purpose of Job The Administrative Assistant will provide high-level administrative support to the department and the director. This role includes handling a wide range of administrative tasks, managing schedules, coordinating meetings, and facilitating communication within the department. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Essential Duties and Responsibilities Schedules department meetings, prepares agendas, and records minutes Generation of staffing schedule Attend various staffings and meetings to ensure appropriate notes are completed and submitted to the Director of Programs Oversees submission of requested documentation to various departments within the agency Serve as a point of contact for internal and external stakeholders. Communicate effectively with team members, providing information and support as needed. Assist in the preparation of regular reports and summaries. Support the planning and execution of departmental projects and events. Assist in research and data collection for various projects. Completion of monthly reports and maintaining trackers General administrative duties to include filing, scanning, copying, redacting and mailing as required Prepares routine correspondence as needed. Maintain confidentiality of sensitive information. Other duties may be assigned as special projects may be requested. Working Hours CNHC’s work week is Monday through Friday, 40 hours per week. This is an in-office based position with business office hours of 8:00 am to 5:00 pm. Travel Travel in and outside of Circuit 13 may be required. Training All employees must complete fifteen (15) hours of on-line or classroom Training on an annual basis. If the employee is a Certified Child Welfare Professional, Training hours must total twenty (20) annually. Supervisory Responsibilities This position does not have supervisory responsibilities Education and Experience High school diploma or general education degree (GED) required, A.A. degree preferred; a minimum of three (3) years of previous administrative/secretarial experience and/or training, or equivalent combination of education and experience. Skills and Abilities Strong verbal and written communication skills. Ability to communicate effectively with team members, clients, and stakeholders. Proficiency in drafting and editing documents, emails, and reports utilizing Microsoft Office Suite. Must be able to prioritize tasks effectively. Ability to review documents for consistency and completeness. Pre-employment Requirements Certificates, License, Registrations, backgrounds, drug screens, Etc. Valid driver’s license required, with proof of insurance Driver’s license check is a requirement Criminal background screening (fingerprinting) (Local Law Enforcement and

FBI/FDLE

) Drug Screening is a requirement Children’s Network participates in E-Verify Other Requirements Language Skills Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, board of directors, clients, customers, and the public. Ability to speak effectively before groups of customers or employees. Must be competent with basic e-mail protocol and procedures including sending, receiving, replying, attachments, and meeting scheduling; excellent written and oral communication skills; effective listening skills; ability to work as a team member, and the ability to work in a multi-cultural environment. Mathematical Skills Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, percentages, ability to draw and interpret bar graphs. Reasoning Ability Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables. Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to be proactive, as well as handle problems involving several concrete variables in standardized situations. Physical Demands The physical demands of this position are generally moderate. The role may require extended periods of sitting, standing, and using a computer. Occasional lifting of office supplies, files, or materials up to 25 pounds may be required. Reasonable accommodation can be made to enable individuals with disabilities to perform the essential job functions. Work Envioment This is an in-office-based position focused on administrative work, where the noise level may be moderate. The role may involve occasional travel among agency locations, extended periods of computer work, and frequent interactions across multiple departments. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential job functions.

ADA:

Children’s Network of Hillsborough, LLC will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990.

EEO:

Children’s Network of Hillsborough, LLC does not discriminate based on race, national origin, gender, religion, veteran status, or disability in employment, in provision of services, or in access to programs. Children’s Network of Hillsborough, LLC is a Drug-Free Workplace.