Administrative Specialist – MDD Building Position Available In Hillsborough, Florida

Administrative Specialist•MDD Building
University of South Florida
in Tampa, FL

Apply Now Type:

Full-Time

Salary:

Salary $40,000•$42,000 annually

Posted:

06/24/2025

Application Due:

07/07/2025

Category:

Administrative Assistants Job Identification 40886
Job Category Admin Support
Posting Date 06/23/2025, 11:22 AM
Apply Before 07/07/2025, 11:22 AM
Degree Level High School Graduate
Locations 12901 Bruce B Downs Blvd, Tampa, FL, 33612, US
Hiring Salary $40,000•$42,000 annually
Essential Personnel No
Job Description The USF Health Taneja College of Pharmacy is managed by the Dean and an actively engaged administrative leadership team. The mission of the college is to Transform Health through educating students to be outstanding and successful practitioners and leaders in the profession; through leading in discovery and innovation of education and practice in pharmacy; and through delivering the highest quality care in diverse, interprofessional clinical and community settings.

Position Summary:

The Administrative Specialist will assist and support the Associate Dean for Student Affairs, who serves on faculty and has oversight of student affairs programming to include Personal and Professional Development (student organizations, leadership and career development, and personal counseling), Academic Success (supplemental instruction, tutoring, student success coaching, disability support), Records and Registration, and Special Events. The Administrative Specialist serves as a representative and primary point of direct administrative contact and liaison between the Associate Dean and other college administrators, faculty, staff, students, and external institutions and agencies on various issues. There will be a high level of interaction with students. Responsibilities
Arrange and coordinate travel and travel reimbursement for staff. Efficient and timely management of itineraries, agendas, flight reservations, hotel, car rental, etc., for any travel/meetings as needed. Compiles all receipts and prepares travel reimbursement and copies to Finance and Accounting for reimbursement.
Perform other administrative duties as required to support the mission and function of the unit.
Compile and maintain information that may require web or library research, gathering, compiling, and updating data and records. Prepare data for reports, spreadsheets, and presentations.
Explain policies, answer questions, and independently resolve problems whenever feasible. Use discretion to make judgments based on operating guidelines.
Plan, prioritize, and schedule meetings and manage the calendar and schedules for the Associate Dean. Develop, manage, and maintain a functional filing system for hard copy documents. Scan documents and organize electronic filing. As appropriate, respond independently to and initiate telephone and written inquiries and correspondence. Examines all incoming correspondence to determine priority and organize email folders.
Safeguard the confidentiality of the college administration by exercising discretion in communicating information to faculty, students, staff, and in handling administrative records, files, and similar confidential items.
Perform specialized administrative duties required to support the specific program area, such as providing support for departmental special events, such as orientation, white coat ceremony, open houses, career fairs, graduation, etc.
Compose and/or prepare correspondence, memoranda, and reports using appropriate word processing, PowerPoint, spreadsheet, and database tools.
Assist in the maintenance of the department’s budget, including tracking, reconciliation, and purchasing requirements. Obtain price quotes, enter into university systems, receive purchase orders, and maintain P-Card information as required.
About Us The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S. News and World Report’s national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state’s 12 public universities. USF is a member of the American Athletic Conference. Working at USF With more than 16,000 employees at USF, the University of South Florida is one of the largest employers in the Tampa Bay region. At USF you will find opportunities to excel in a rich academic environment that fosters the development and advancement of our employees. We believe in creating a talented, engaged and driven workforce through on-going development and career opportunities. We also offer a first class benefit package that includes medical, dental and life insurance plans, retirement plan options, tuition program and generous leave programs and more. To learn more about working at USF please visit: Work Here. Learn Here. Grow Here.
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