Board Recording Secretary-1086 Position Available In Hillsborough, Florida

Board Recording Secretary-1086 Cindy Stuart, Clerk of Court & Comptroller

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2 Tampa, FL Job Details Full-time $21.74 an hour 17 hours ago Qualifications Doctoral degree English Mid-level Master’s degree High school diploma or GED Cash register Bachelor’s degree Computer skills Typing Associate’s degree Grammar Experience 2 years Full Job Description

JOB SUMMARY

Performs a variety of administrative support and recording functions for the Board of County Commissioners (BOCC) and other boards and councils, most specifically, writes minutes, captures voting records, and processes documents approved by the BOCC. Assists a team of employees within in the BOCC Records/Value Adjustment Board (VAB) Departments, with responsibilities for monitoring work processes and ensuring deadlines and quality and quantity goals are met and assisting with VAB hearings. Further, individuals in this position will provide continuity between management directives and staff to ensure that organizational goals are clearly defined and achieved. Incumbents in this classification will perform the duties of the function and both dress and conduct themselves professionally in all interactions with elected officials, department heads, management, and staff.

STARTING SALARY

$21.74 hourly/ $45,226 annually

CORE COMPETENCIES

Customer Commitment

• Proactively seeks to understand the needs of our customers and provide the highest standards of service Dedication to Professionalism and Integrity
• Demonstrates and promotes fair, honest, professional and ethical behaviors that establishes trust throughout the organization and with the public we serve Organizational Excellence
• Takes ownership for excellence through one’s personal effectiveness and dedication to the continuous improvement of our operations Success through Teamwork
• Collaborates and builds partnerships through trust and the open exchange of diverse ideas and perspectives to achieve organizational goals

JOB SPECIFIC COMPETENCIES

Knowledge of the functions, services, procedures and regulations of the Clerk’s Office and specifically to the BOCC Records and VAB Departments. Knowledge of and proficiency in English grammar, spelling, punctuation, and modern office policies and procedures. Knowledge of the operation of audio recording software and equipment. Knowledge of the operation of voting software. Ability to prepare documents, prepare reports, compose letters and memoranda, interpret complicated conversations, summarize notes, and condense them into minute form. Ability to understand and carry out complex oral and written instructions and make sound judgment decisions in accordance with rules and regulations. Ability and willingness to work under stressful conditions for extended periods of time, work evening hours, overtime, and a variety of work schedules including special, emergency and/or disaster situations. Ability to communicate effectively, both orally and in writing. Ability to use a computer and related software. Ability to plan, organize, and proofread own work and the work of others. Ability to interpret and explain statutes, procedures, regulations and other directives. Ability to prioritize work. Ability to handle cashiering, daily deposits, and change fund. Ability to maintain effective working relationships in a collaborative team environment. Ability to work effectively with others. Ability to proofread own work and work of others.

REPRESENTATIVE DUTIES

Note:

The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position will perform many or all of the activities described below. Attend and record meetings using a laptop computer, recording software, and log notes. Operate voting system during meetings, announce votes, and maintain voting reports. Administer required oaths to individuals giving testimony and to newly elected board members in a meeting setting. Transcribe log notes and recording into summary minutes for the official record reflecting key points, arguments, and directives. Import, scans, and indexes minutes and backup information into a document management database. Maintain required documentation and complete reports. Act as backup for Document Processing, Zoning, and VAB areas. Verify, edit, sign, and distribute documents approved at meetings. Assist in on-the-job training of new employees. Assist in the review and development of operational procedures Assist in the sale of subsidized bus passes for County employees. Determines priorities, schedules and assigns work, and monitors the daily workflow. Solve problems within the team in relation to work assignments. Exhibits flexibility when work assignments are scheduled. Provides guidance on work processes and best practices. Responds to public records requests. Perform other duties as needed, including those performed by subordinate fiscal, financial, and/or clerical staff.

MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS

Graduation from high school or possession of a GED Certificate and five (5) years of clerical or secretarial experience OR an Associate’s Degree from an accredited college or university and three (3) years of clerical or secretarial experience OR Graduation from an accredited four-year degree granting college or university and two (2) years of clerical or secretarial experience. Please note that although a degree is preferred for this position, equivalent direct experience is also acceptable. If you are substituting equivalent direct experience, it should be an appropriate combination of education, training, and direct experience that would reasonably provide the job-specific competencies mentioned above. To complete your application, please attach a copy of your academic transcripts, diploma, or certifications showing that you have attained the minimum qualifications unless you are substituting equivalent direct experience for educational requirements. The direct experience substitutions for a degree requirement must meet the following standards: Two years of direct experience for an Associate’s Degree Four years of direct experience for a Bachelor’s Degree Six years of direct experience for a Master’s Degree Seven years of direct experience for a Professional Degree Nine years of direct experience for a Doctoral Degree Education substitution for experience: If you are substituting education for the equivalent experience, it should be an appropriate combination of education and training that would reasonably provide the job-specific competencies mentioned above. The education substitutions for the experience requirement must meet the following standards: Associate’s Degree for two years of direct experience Bachelor’s Degree for four years of direct experience Master’s Degree for six years of direct experience Professional Degree for seven years of direct experience Doctoral Degree for nine years of direct experience

CERTIFICATION, LICENSE AND SPECIAL REQUIREMENTS A

passing score on a general clerical exam (which includes achieving a score of 45 words per minute on a typing test).

PHYSICAL DEMANDS

The work is light and requires exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force to move objects; may also require climbing, manual dexterity, grasping, handling, hearing, kneeling, mental acuity, reaching, speaking, stooping, talking, visual acuity, walking, and sitting for extended periods of time.

WORK ENVIRONMENT

Work is performed in a dynamic environment that requires sensitivity and responsiveness to changes that include goals, priorities, and needs of the organization and position.

JOB CLASS

Classified

• An employee who is appointed to a full-time classified position (including reduced hour position) and not identified as an unclassified employee.

Classified employees obtain appeal rights upon successful completion of their initial probation.

CAREER PATH

Board Recording Secretary Supervisor Manager Director Senior Director Chief Deputy To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions described herein. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description.