Front Office Receptionist/Administrative Assistant Position Available In Hillsborough, Florida

Front Office Receptionist/Administrative Assistant Gilk Design Build 3715 East 7th Avenue, Tampa, FL 33605 Job Overview Gilk Design Build is seeking a professional, organized, and detail-oriented Front Office Receptionist to be the first point of contact for clients and visitors, while also supporting our finance team with accounts payable (AP), accounts receivable (AR), and subcontractor lien waiver tracking. This role requires someone who is personable, dependable, and comfortable managing administrative tasks and financial data. Responsibilities Front Office Duties Greet clients and visitors in a professional and friendly manner. Answer and direct incoming calls; take messages as needed. Handle incoming mail and deliveries; manage outgoing correspondence. Maintain a clean, organized, and welcoming front desk and lobby area. Accounting Support Process incoming vendor invoices and support payment tracking. Process accounts payable transactions, including invoice verification and payment processing. Assist with customer invoicing, collections, and account reconciliations. Perform accurate data entry in QuickBooks and Excel. Help maintain digital and physical financial records for audit readiness. Maintain organized records of all transactions and documentation for audit purposes. Collaborate with internal departments to resolve discrepancies or issues related to payments or invoices. Subcontractor Lien Waiver Management Track and manage lien waivers from subcontractors. Ensure proper project documentation is collected, filed, and up to date. Coordinate with project managers and finance team to ensure compliance. Qualifications Experience in a receptionist, administrative, or accounting support role. Bachelor’s or Associate’s degree in accounting, finance or a related field Familiarity with accounts payable/receivable practices. Proficiency in QuickBooks and Microsoft Excel preferred. Strong attention to detail and accuracy in data handling. Excellent communication and customer service skills. Ability to multitask and manage shifting priorities in a busy office environment. Professional appearance and demeanor. Join Our Team As the Front Office Receptionist at Gilk Design Build, you’ll be a key part of keeping our office running smoothly and our financial processes on track. If you’re a reliable communicator who enjoys balancing front desk responsibilities with financial support tasks, we’d love to hear from you.

Job Type:

Full-time Pay:

$22.50 – $24.00 per hour Expected hours: 40 per week

Benefits:

401(k) Dental insurance Flexible spending account Health insurance Life insurance Paid time off Referral program Vision insurance

Schedule:

8 hour shift Monday to Friday Ability to

Commute:

Tampa, FL 33605 (Required) Ability to

Relocate:

Tampa, FL 33605: Relocate before starting work (Required)

Work Location:

In person