Administrative Assistant Position Available In Indian River, Florida

Administrative Assistant Hummingbird Care Services Vero Beach, FL 32960 Job Overview Hummingbird Care Services is seeking a highly motivated and detail-oriented Administrative Assistant to provide essential support to our office and CEO while contributing to the smooth operation of our home care agency. This role is ideal for a proactive, tech-savvy individual with exceptional organizational and communication skills. The Administrative Assistant will be a key player in daily operations, social media content creation, and executive-level support. If you are someone who thrives in a fast-paced, mission-driven environment and takes pride in helping teams stay organized and connected, we’d love to hear from you. Key Responsibilities Administrative & Operational Support Manage calendars, schedule meetings, and coordinate appointments for the CEO. Handle inbound calls with professionalism and accuracy; triage inquiries as appropriate. Perform clerical duties such as data entry, file management, document preparation, and mail handling. Maintain and organize digital records and physical office files. Monitor office supply levels and assist with ordering as needed. Assist with HR-related tasks such as onboarding documentation and credential tracking. Social Media & Marketing Create, schedule, and manage social media content across platforms (Facebook, Instagram, LinkedIn, etc.). Design basic visual content using tools like Canva or similar platforms. Collaborate with leadership on marketing strategies to promote services and build community engagement. Track engagement metrics and suggest improvements to increase visibility. Client & Team Communication Greet visitors and clients at the office in a welcoming and professional manner. Assist with outbound communications including emails, newsletters, and announcement drafts. Help coordinate internal team activities and company events. Serve as a liaison between the CEO and internal/external stakeholders. Qualifications Previous experience in an administrative support or executive assistant role preferred.

Strong computer literacy:

Proficiency in Google Suite (Docs, Sheets, Calendar, Gmail), Canva, and basic CRM tools. Excellent written and verbal communication skills. Highly organized, able to prioritize multiple tasks with accuracy and efficiency. Capable of working independently with discretion and confidentiality. Social media management experience is a strong plus. Familiarity with home care, healthcare, or service-based industries is a bonus. Work Environment Office-based position with regular interaction with care coordinators, nursing staff, and leadership. Directly supports and reports to the CEO. Occasionally assists with community outreach or in-field marketing events. Must be comfortable in a dynamic and evolving work environment where flexibility is key. Compensation Hourly rate or salary based on experience. Opportunities for growth and professional development. Supportive, team-focused company culture with a passion for compassionate care.

Job Type:

Full-time Pay:

From $16.00 per hour Expected hours: 40 per week

Benefits:

401(k) 401(k) matching Flexible schedule Paid time off Referral program

Schedule:

8 hour shift Monday to Friday No weekends

Work Location:

In person